What is Virtual Office and How Does it Work?

What is Virtual Office and How Does it Work?

Some people think that virtual offices are just a cheaper alternative to traditional office spaces, but this is not the case at all. Yes, it’s true that virtual offices are often less expensive and cost less than competitors, but they could also be the smarter alternative.

To learn how this could be, let’s take a more in-depth look at What a Virtual Office is, how it works, and what are the advantages that come with virtual offices.

What is a Virtual Office?

A Virtual Office is a solution that was invented thirty years ago by Servcorp. Running a virtual office, in reality, means renting some virtual office services which allow your employees and business owners to work from anywhere in the world.

Just like traditional office space, a virtual office is a collaborative environment that allows your employees to work together even if each of them is working from home, and it’s all thanks to the services the virtual office provides.

These services can range from having a phone number and telephone answering capabilities to video conferencing to having virtual assistants. 
One of the main benefits of virtual offices is a virtual presence that allows them to manage all their affairs online, but you can still do most of these with a virtual address without committing to a virtual office altogether.

You can learn how to get a virtual address for your business.

Who are virtual offices for?

For a small business or a startup, a traditional office is much too costly to consider when your business is still struggling to stay afloat. A physical office costs a lot of money that is better spent on other aspects of the market.

Virtual offices are also very useful for professionals and business owners that are looking to portray a professional image and don’t want to disclose their personal address on their business documents. Freelancers who like to work independently and not be tied down to a traditional office and those who still work out of their clients’ office but need to have an independent marketing presence also love virtual offices.

What does a virtual Office Offer?

A Virtual office can include so many features and services, some of these include:

  • Essential business services (services you get in any physical office space)

These include things like Fax, printing, audio/video presentation hardware, etc.

  • A professional business address you can use in legal affairs and business which also portray a professional image
  • A dedicated office/business phone number(s)
  • Call answering by a receptionist
  • Call forwarding
  • Conference rooms you can rent by the hour
  • Video conferencing capabilities
  • Access to other office locations in the network of your provider
  • Networking and Social events

In a nutshell, a Virtual office gives you all the features that make it easy to work as a team no matter where you are using your own devices while not sacrificing the professional image your business needs to grow and gain trust with your audience.

What are the benefits of a virtual office?

Virtual offices offer great benefits which make them an excellent choice for businesses of all sizes, let’s take a look at some of them.

  • Save Money

If you got for physical office space, you are paying overhead costs. These include the rent, the cost of equipment, utilities, and so on. These costs can change from month to month, and you also pay for things like moving from one office space to another.

With virtual office space, you pay none of that. Your rent for a virtual office space includes everything, so you save quite a lot of cash, which is something that startups and small businesses will definitely appreciate.

  • Professional image

It may seem trivial, but looking professional is often times a key to success in certain markets and fields. However, to get the professional image the traditional way, you will need to invest quite a lot of money and time.

A Virtual office can give your business this professional image with none of the troubles.

You can get a business address instead of printing your home address on your business cards, a business phone number instead of having people call your mobile phone, and a professional space that gives the impression that you’re running a professional business that is trustworthy and well-established.

  • Productivity

I want you to try and guess how much do you spend on commute every week. Do you know how many hours are wasted in traffic? It’s a reality of our modern world, and it’s a sad one, a really sad one.

Spending two hours on traffic every day will not only take those two hours from your day, but they mean you’ll get to work tired, and you will not be as productive as you could be.

With a Virtual Office, your office could be your bedroom, an office in your house, a coffee shop, or whatever place that makes you the most productive.

  • Flexibility

Having a physical office space ties you and your employees down to this location. This can often mean you miss good business opportunities. Even worse, it limits you in selecting the talents you really want and need, as they can refuse to move into your location if they live in another city or another country altogether.

A Virtual Office essentially means your office can be wherever you and your employees are. You basically have the office with you as long as you have the device that can access it.

This also means you can get talents from all over the world and let them work any hours that suit both of you as you’re no longer tied to the 9-to-5 schedule.

Many studies have shown that the ability to work remotely is one of the main considerations that millennials take into account when seeking a job, which means that if you offer it, you will have access to more talents.

Working remotely, in general, is becoming an increasingly valued quality among workers all over the world and from all ages.

  • Services

As mentioned before, a virtual office offers plenty of services that can make your life easy, such as video conferencing.

These services are not only more affordable when you get them from a virtual office service, but they are also more reliable and consistent in quality. This means you can make a video call with an important client on the other side of the world at 3 am with no problems at all.

  • An already-existing infrastructure

With a virtual office, you won’t have to think about things like how to get high-speed internet, install voicemail, set up office equipment, and so on. That’s because your virtual office comes with its infrastructure already in place, and making modifications in it takes seconds or minutes.

This means you can get your business up and running in a significantly shorter period of time than you would have if you had chosen a physical office space.

Did you get what you want from this article? If you have any questions or comments, feel free to leave them in a comment down below and I’ll do my best to get back to you.

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