What is Virtual Office and How Does it Work?

Some people think virtual offices are a cheaper alternative to traditional office spaces, but this is not the case. Yes, it’s true that virtual offices are often less expensive and cost less than competitors, but they could also be the more innovative alternative.

To learn how this could be, let’s take a more in-depth look at What a Virtual Office is, how it works, and the advantages of virtual offices.

What is a virtual office?

A virtual office is a solution invented thirty years ago by Servcorp. Running a virtual office, in reality, means renting some virtual office services which allow your employees and business owners to work from anywhere in the world.

Just like traditional office space, a virtual office is a collaborative environment that allows your employees to work together even if they work from home, and it’s all thanks to the services the virtual office provides.

These services can range from having a phone number and telephone answering capabilities to video conferencing to having virtual assistants.
One of the main benefits of virtual offices is a virtual presence that allows them to manage all their affairs online. However, you can still do most of these with a virtual address without committing to a virtual office altogether.

Who should be interested in the virtual office service?

For a small business or a startup, a traditional office is much too costly to consider when your business is still struggling to stay afloat. A physical office costs a lot of money that is better spent on other market aspects.

Virtual offices are also handy for professionals and business owners looking to portray a professional image without disclosing their business documents’ addresses. Freelancers who like to work independently and not be tied down to a traditional office and still operate out of their clients’ office but need to have an independent marketing presence also love virtual offices.

What does a virtual Office Offer?

A Virtual office can include so many features and services; some of these include:

  • Essential business services (services you get in any physical office space) These include things like Fax services, printing, audio/video presentation hardware, etc.
  • A professional business address you can use in legal affairs and business which also portray a professional image
  • A dedicated office/business phone number(s)
  • Call answering by a receptionist.
  • Call forwarding
  • Conference rooms you can rent by the hour.
  • Video conferencing capabilities
  • Access to other office locations in the network of your provider
  • Networking and Social events

In a nutshell, a virtual office gives you all the features that make it easy to work as a team no matter where you are using your own devices while not sacrificing the professional image your business needs to grow and gain trust with your audience.

SEE ALSO: Best Virtual Mailbox Services for Business

What are the benefits of a virtual office?

Virtual offices offer great benefits, making them an excellent choice for businesses of all sizes. Let’s take a look at some of them.

Save Money

If you got for physical office space, you are paying overhead costs. These include the rent, the cost of equipment, utilities, etc. These costs can change from month to month, and you also pay for things like moving from one office space to another.

With virtual office space, you pay none of that. Instead, your rent for a virtual office space includes everything, so you save quite a lot of cash, which startups and small businesses will appreciate.

Professional image

It may seem trivial, but looking professional is often the key to success in specific markets and fields. However, to get the professional image the traditional way, you will need to invest quite a lot of money and time.

A Virtual office can give your business this professional image without trouble.

You can get a business address instead of printing your home address on your business cards, a business phone number instead of having people call your mobile phone, and a professional space that gives the impression that you’re running a professional business that is trustworthy and well-established.


I want you to try and guess how much you spend on your commute every week. Do you know how many hours are wasted in traffic? It’s a reality of our modern world, and it’s a sad one, an unfortunate one.

Spending two hours in traffic every day will not only take those two hours from your day, but they mean you’ll get to work tired, and you will not be as productive as you could be.

With a Virtual Office, your office could be your bedroom, an office in your house, a coffee shop, or whatever place that makes you the most productive.


Having a physical office space ties you and your employees down to this location. This can often mean you miss good business opportunities. Even worse, it limits you in selecting the talents you want and needs, as they can refuse to move into your location if they live in another city or another country altogether.

A Virtual Office essentially means your office can be wherever you and your employees are. You have the office with you as long as you have the device to access it.

This also means you can get talents from all over the world and let them work any hours that suit both of you as you’re no longer tied to the 9-to-5 schedule.

Many studies have shown that working remotely is one of the main considerations millennials consider when seeking a job, which means you will have access to more talents if you offer it.

In general, working remotely is becoming an increasingly valued quality among workers worldwide and of all ages.


As mentioned before, a virtual office offers plenty of services that can make your life easy, such as video conferencing.

These services are not only more affordable when you get them from a virtual office service, but they are also more reliable and consistent in quality. This means you can make a video call with a substantial client on the other side of the world at 3 am with no problems at all.

An already-existing infrastructure

With a virtual office, you won’t have to think about things like high-speed internet, installing voicemail, setting up office equipment, and so on. That’s because virtual office comes with its infrastructure already in place, and making modifications to it takes seconds or minutes.

This means you can get your business up and running in a significantly shorter period than you would have if you had chosen a physical office space.

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