Mailroom software optimizes your current mailroom by facilitating mailroom operations like scanning, classifying, distributing, and so on. The more your business grows, the more help you’d need managing your mailroom. Mailroom software is great for medium to large sized businesses because of the high volume of paper mail, but it can also be helpful for small businesses.
Mailroom software is used to control inbound and outbound mail and has a lot of benefits. Some apps are more advanced than others and may have better features so it all depends on what you need, what’s your budget, and finding the right software.
What is mailroom software?
Mailroom software is a mailroom solution that allows better management of your mailroom by converting it into a digital mailroom. Mailroom operators can upload this software onto their tablets or phones. They use the scanner to scan the envelope of any new mail or packages and send a notification to the recipient.
They can log into their virtual mailbox through their phone or computer using an internet connection and will be able to manage their mail. Most apps have a friendly interface similar to using email. You can send out mail requests like open & scan, forward, shred & recycle, or archive and mailroom operators will take care of it.
Benefits of Mailroom Software:
- Eliminates Paper Mail. Paper mail not only takes up too much space in the mailroom but it also cost a lot. With large businesses, paper is involved in invoices, contracts, and even customer care. By turning paper mail into digital mail, your paper storage will be less and you’ll have a clutter-free space.
- Enhances mailroom security. With mailroom software, the manpower in the mailroom will be less. This smart solution reduces mistakes in the mailroom like important mail getting lost or packages getting ruined.
- Easier Mail access. This is an added benefit for remote employees, travelers, or contractors. Your packages and mail will be scanned and sent to you wherever you are.
- Quicker Mail handling. You can log into your mailbox through your phone, sort, archive, send out handling requests, and search by sender or date. Nothing will be left pending, improving your customer response time and you’ll have a neat and organized mailbox.
SEE ALSO: 8 Features of using Mailroom Software
What types of businesses need mailroom software?
Mailroom software optimizes your mailroom, no matter what business type. It is not limited to specific industries, however, some businesses can benefit from a digital mailroom more than others. Let’s see what types of businesses mailroom software can make all the difference with.
1- Mail, Shipping & Postal Centers: For businesses that have mail are their core business, mailroom software is a gold mine. They will be able to offer their customers virtual mailboxes making getting their mail easier and faster.
2- Healthcare and Insurance Companies: This type of business usually has a high volume of costumers and deal with a lot of paperwork. It also needs mail to be handled with care and speed. Mailroom software will give your business that flexibility, efficiency, and security.
3- Colleges & Universities: Education entities are crowded with professors and students. A quick solution to facilitate mail operations and make corresponding easier by checking postal mail online, this will definitely make their lives better.
4- Financial Companies and Banks: Having an accounting business means you handle highly sensitive financial documents, invoices, and contracts. This requires top-notch security and digital software to keep safe.
5- Legal Firms and Government Organizations: Even though this type of business is always trying to stay up-to-date with the latest technology, mail and paperwork like legal documents are not entirely online yet. With mailroom software, you can have secured cloud-based data storage.
These may be the basic business types that mailroom software is vital for but there are other industries too like transportation, retail, and utility companies that can benefit from this solution.
How to find the best mailroom software?
There are a lot of mailroom applications that can easily be uploaded to your phone, some are better than others with specific features for larger businesses. If you’re looking for the best option for your business with the right price then you’re at the right place.
Reviano is a software review website with over 100 product listings. Check out mailroom management software category where you’ll find the top 20 software used. Each has a specific profile featuring product descriptions, reviews, ratings, and more.
Whether you run a small business or a large corporation, mailroom software will digitalize and optimize your mailroom in no time!