11 Best Project Management Software for Nonprofits

Best Project Management Software for Nonprofits

Most organizations aim to profit, but nonprofit organizations stand to make the world a better place for everyone or a particular set of people. So whether your Nonprofit is about promoting health or social good, there’s every reason to have efficiency within your system as that’s vital in achieving your goals and completing projects on time. And to that effect, you can use several project management software.

Project management software can help split complex projects into smaller tasks, create timelines, analyze productivity, and streamline communication among team members.

But the question is, of all the ones available, which project management tool is best suited for nonprofits?

You see, according to the Project Management Institute, only 16% of nonprofit projects are successfully completed. Many fall apart on the course, often due to poor project management. Some of these projects include fundraising and awareness programs. These are the backbone of any nonprofit.

Without a doubt, Effective project management is essential to a nonprofit organization’s success.

Not to worry; we’re here to help you find the right project management software for nonprofit organizations. After reading, making a decision wouldn’t be difficult.

Best Project Management Solutions for Nonprofits

  • ClickUp
  • Teamwork
  • Jira
  • Samepage
  • Smartsheet
  • Evernote Business
  • Keela
  • Notion
  • Basecamp
  • Monday
  • Wrike

1. ClickUp


With a 4.6/5 star rating, ClickUp is indeed one of the best nonprofit project management software you can get. It allows you and your team members to plan, organize, and collaborate seamlessly.

The software is designed as a general project management platform rather than specifically for nonprofits.

But with ClickUp, any nonprofit can keep up with its donations and corporate sponsorships. You can also leverage the customizable forms feature to create volunteer applications and explain different opportunities your organization avails to the public.

ClickUp Features

  • Time management – use global time tracking, time estimates, and time reporting—link tasks with time schedules and set expectations for your team.
  • Integration – ClickUp integrates seamlessly with several essential project management tools like team calendars, cloud storage, and messaging apps.
  • Subtasks – simplify complex projects by breaking them into tasks and subtasks.
  • Customizable Task – you can automatically customize your nonprofit’s tasks according to the work needed.

ClickUp Pricing

  • $5/month per user
  • It comes with a free trial and free version
  • ClickUp offers a 35% discount to nonprofits

Get 20% off when you signup using this link

2. Teamwork


Teamwork is undoubtedly one of the best nonprofit project management software, with a notably wide array of features and intuitive interfaces.

Teamwork is effortless to use for starters and makes rather complex project management concepts relatively simplistic. That removes the pain from managing projects, thus helping nonprofit organizations to reach more milestones faster.

The interface provides users with many features to collaborate and handle allocated tasks.

On the other hand, the project manager can oversee all members’ workload and activities in real time, know when deadlines are near, and bill clients for billable tasks directly from the platform.

Teamwork Features

  • Invoicing and billing
  • Time-tracking
  • Workload overview
  • Kanban boards (Board View)

Teamwork Pricing

Teamwork has four account types: Free Forever, Deliver, Grow, and Enterprise.

30-day free trial of at sign up with no credit card required.

Cancel the Grow option at the end of 30 days to opt into the Free Forever.

  • Deliver account: $12.50 per user per month, or $120 per user per year (with at least 5 users. I.e $62.50 per month for 5 users)
  • Grow account: $22.50 per user per month
  • Enterprise account: this is for teams of up to 100 members, and the price varies. You’d have to contact the company to create an Enterprise account.
  • Nonprofit discount: contact support to get a discount.

3. Jira


Jira is a project management solution platform developed to provide teams with comprehensive features that facilitate fluid collaboration and effective project execution.

At its roots, Jira is built for task planning and issue tracking by software teams.

But even the most impressive about this tool is its customizability, allowing your nonprofit to configure the software according to your needs.

Jira makes a spot as a unique project management software for its ability to accept if-then automation input. That is, you can configure the app so that when one action occurs or doesn’t occur, your team will be automatically notified to take another step.

For instance, a follow-up action such as sending a Thank You note will be prompted if a donation is received.

With Jira, your team members have a nonprofit project management tool they can use as if it was created just for them. They can create to-do lists and current projects through a calendar, Kanban board, timeline, or list view.

And what’s more? The platform has many templates suited for budget creation, campaign or event planning, and task tracking, among others.

Jira Features

  • Timeline management – You see all activities and tasks according to schedule. Manage things on the go.
  • Goal-setting and tracking – set goals and track your progress to completion.


Pricing starts at $7.00 per user per month for 11 up to 10,000 users, with a free plan and a free trial for the paid version.

Jira does not offer discounts to nonprofits.

URL: https://www.atlassian.com/software/jira

4. Samepage


Rated 4.67/5, Samepage is a collaboration tool any organization would want to look towards, but it is mainly a project management software designed for Nonprofits.

It offers teams a set of features that allow them to handle ongoing projects smoothly and effectively.

Using Samepage will immediately see how efficient it is as a nonprofit project management software.

Notable Features of Samepage

  • Efficient communication – At its roots, Samepage is nonprofit communication software as much as it is a project management tool. Its incredible messaging and live chat features can help teams stay updated and brainstorm in real time.
  • Secure File-sharing – with the secure file-sharing feature, any team member or volunteer can share files inside or outside your organization without worries. Permission can be granted to control who gets to view or edit certain files.
  • Task management – on Samepage, task management becomes significantly easier due to the task board visual diagram and change tracking functionalities.

Samepage Pricing

  • Standard: $7.50 per license, per month
  • Pro: $9 per license, per month
  • Free version with limited features

Samepage offers a 37% discount to nonprofits.

URL: https://www.samepage.io

5. Smartsheet


Although Smartsheet can take some time to get the hang of, it gradually becomes a highly innovative project management software that your Nonprofit wouldn’t want to let go of.

Features of Smartsheet

The app is customizable, allowing you to adjust some features and interface according to your organization’s requirements. It also has much automation, including web input to fill forms, proofing, and approvals.

However, Smartsheet wasn’t built specifically for project management. It is indeed more or less of a spreadsheet app that project managers can leverage efficiently for collaborative teamwork. Nevertheless, it is all about how you use it that defines it.

Smartsheet becomes a very effective nonprofit project management solution laden with Gantt charts and several resource management tools in the hands of a nonprofit team.

You can also use it for task tracking and customer relationship management (CRM).

In summary, Smartsheet is a very versatile app that your nonprofit can leverage. The only hassle is that it takes time to fully grasp how it works before getting the most out of the features.

Smartsheet Pricing

  • Business plan (Recommended): $32 per user per month
  • Individual Plan: $19 per user per month or $168 per year.
  • Pro plan costs $168 per person per month, and the number of users must be 3-25.

There’s a 30-day free trial, after which you must pay to continue using.

URL: http://smartsheet.com

SEE ALSO: Best CRM Software for Nonprofits

6. Evernote Business


Evernote is an effective project management tool that enhances team members’ visibility on projects, workflows, and timelines.

Evernote is one of the best project management solutions if you’re looking for smooth, rapid collaboration within your nonprofit. Users can easily access and edit documents from any device, online and offline. This is immensely helpful for keeping volunteers included and up to date wherever they are.

The project management tool has just the right features to keep your team a step ahead from chore charts, project trackers, and everything in between.

You can also dedicate spaces for different projects so that your team and volunteers know where to look to get information quickly.

Rated 4.6/5

Evernote Features

  • Document management – share meeting notes among team members, making your organization more effective.
  • Document scanning – with Evernote, you may not have to deal with any physical paper. Receive, Scan, and send all documents on Evernote.
  • Task management – bring all notes and to-dos together in one place
  • Real-time brainstorming – with a free flow of messages among team members, brainstorming can be done in real-time.

Evernote Pricing

Evernote offers a free Basic plan, and the Premium sells for $7.99 per month or $69.99 per year. The Business plan costs $14.99 per person per month, with a minimum of two people.

Offers 50% Discount to nonprofits

URL: https://evernote.com

7. Keela


Keela is a project management software for nonprofits, which comes with intelligent tools for Customer Relationship Management, email management, and fundraising.

With Keela, keeping up with all your organization’s tasks in real-time becomes a breeze.

The project management software allows you to easily manage donors and build relationships, create donation pages to facilitate funding, and access reports and data, which help you make well-informed decisions.

Keela Features

  • Keela intelligence – allows you to predict donors’ next move, ranks donors according to giving behavior, Predicts when donors are most likely to give, etc.
  • Fundraising – make customizable donation forms, plan events, get fundraising reports, keep track of people’s pledges, and automatically sends Thank You notes. Loyal donors can set monthly recurring donations to give automatically.
  • CRM – Donor management to build relationships with your donors who are the heart and fuel of your nonprofit organization, set up and track membership programs, follow up reminders, see all relevant information regarding your organization in one place, sift and detect duplicates among your contacts.
  • Reporting Features – KPIs, campaign analysis, visual data, and donation reports.
  • Email Marketing – reach out to donors with ease.
  • Integrations – integrates with other software such as MailChimp, QuickBooks, SendGrid, and PayPal.

Keela Pricing

  • $149/month for up to 1000 contacts. Save up to 23% when you pay annually
  • Keela does not charge nonprofits any processing fee on donations received.

URL: https://www.keela.co

8. Notion


Notion is a note-taking app as much as it is a great project management software. But there’s one thing notable about it: it performs both functions efficiently.

Notion beats many note apps while competing firmly with some top project management software. However, its efficiency comes at the cost of more advanced features.

In that light, we can confidently say that Notion is one of the best tools for nonprofits with relatively small teams and projects.

This is one task management tool small nonprofit teams should leverage.

Notable Features of Notion

  • Integrating project management with wikis and notes makes Notion an incredible resource for your nonprofit organization’s writing and SEO team.
  • Executes basic task management and note-taking excellently.
  • Plans don’t change based on features. The same features are available on all plans but with different numbers of users.

Notion Pricing

  • Personal: Free for one person. However, this isn’t of much use for a nonprofit.
  • Personal pro: 1 user, unlimited guests   $5 per month, $48 per year.
  • Team: $10/month, $96/year
  • Enterprise: Advanced security features. Contact support for a quote.

URL: https://www.notion.so

9. Basecamp


Basecamp is a top-rated team management tool, well-known for its ease of setup and flexibility. It has a flat monthly rate for unlimited users and supports many other software.

Basecamp Key Features

One thing any user will notice about basecamp is how it balances communication and task management evenly.

However, basecamp lacks basic project management features, such as viewing workload and assigning and carrying each task. As a result, it doesn’t focus on tasks and deadlines but allows teams to collaborate effectively. In addition, you get to manage deadlines yourself.

Basecamp Pricing

Basecamp costs $99/month or $999 per year for unlimited team members.

The free version allows you to manage three projects with up to 20 people, with limited features.

Nonprofits get a 10% discount.

URL: https://basecamp.com

10. Monday


Monday is one of the best, if not the #1, task management solutions for nonprofits or any other organization for that matter.

Although you’d notice its pricing comes significantly above a few of its close competitors, the quantity and superiority of the features it spots make it worth every buck.

Monday is a very easy-to-use project management software, highly efficient, and relatively cost-effective for the wealth of features it avails to your team.

If you’re looking for an excellent tool to organize projects generally, Monday should be on your wishlist.

However, it may not be your best pick if you’re looking for specific functions, such as setting up dependencies of agile features.

Monday.com Features

The vastness of functionality of Monday places it among the best team management solutions available.

Monday.com Pricing

  • 14-day free trial (available on the pro plan) with no credit card
  • Has a new free plan
  • Basic: $10/month, $96/year
  • Standard: $12/month, $120/year
  • Pro: $20/month, $192/year.
  • All plans are for at least 3 users
  • Discount on yearly plans for nonprofits

URL: https://monday.com

11. Wrike

Wrike has made its name as one of the best project management software for nonprofits you can get today.

For starters, it comes with a host of relatively advanced features in the free version, enabling unfunded startup nonprofits to manage projects on a budget.

Users can create Gantt Charts and customizable dashboards to view project progress and roadblocks.

However, you want to be very careful with the paid plans as they can be a bit pricey for the added features they spot. This is its biggest drawback, in addition to the not-so-great interface.

Wrike Features

  • Meticulous reports
  • Excellent security
  • Scalable
  • Customizable dashboards, workflows, and request forms.

Wrike Pricing

  • Free Plan: maximum of 5 users, limited features
  • Professional: $13.80/user/month or $117.60 per year. 5, 10, and 15 users
  • Business: No monthly option. $297.60/year
  • Enterprise: Unlimited number of users. Contact support for pricing
  • Discount to nonprofits: nil

Final Words

There are many collaboration tools available to your nonprofit organization. However, with so many varying features and pricing among the lot, your best choice would depend on your company’s current budget and needs and how the software satisfies both factors.

We hope you enjoyed this article. If so, you might enjoy these resources:

*Disclosure: Some of the links in this article are affiliate links. This means if you click on the link and purchase the item, Reviano will receive an affiliate commission at no extra cost to you. Of course, all opinions remain our own.