Best Free Task Management Software for Your Business

Task Management Software? No one needs software for that! You can do it using a sheet of paper and a pen, and they’re way cheaper! You can also do it using an excel sheet or something similar. Not everything needs to be done using computers.

If that’s what you think, or you’ve heard someone say that before, I’m sorry to tell you that this way of thinking is entirely wrong.

Yes, you may be able to do it using a sheet of paper and a pen or even do it using an excel sheet, for that matter.

But just because you can doesn’t mean you should. We don’t do things using software because we can’t do them in conventional ways, but because software does it better, more efficiently, and makes us way more productive!

Here’s one more thing, too: You don’t have to pay for task management software, there are plenty of free options out there, and you will learn all about them right here!

Why Use A Task Management Software? 

Task Management software helps users execute their large projects with efficiency and keep them on schedule. They help you generate feasible targets and deadlines that correspond to the data you included in the application.

You can use it to predict opportunities and problems and reorganize your methods and resources according to the changing circumstances.

Task Management software is designed to help you with project management to achieve your objectives and reach your goals no matter what type of project you are working on.

In this article, we will look at the top free task management software so you can choose which one suits you best.

Best Free Task Management Software

  • Teamwork
  • Wrike
  • Todoist
  • Trello
  • Asana
  • Microsoft ToDo
  • MeisterTask
  • Remember The Milk
  • TrackingTime
  • Redbooth
  • Monday
  • Bitrix24  
  • Basecamp
  • KanbanFlow

Teamwork

Teamwork

Teamwork is a great task management system focused on making team collaboration more streamlined to the point where it becomes effortless.

It offers excellent project management features that include time tracking, billing, estimates, milestones, notifications, task boards, and more.

It is suitable for businesses of all sizes, whether large or small and can bring all your workspaces and teams in one place for easier management.

The ability to track time and log billable and non-billable hours are handy, and users can track and log time on each task individually. In addition, setting task status and adding labels, reminders, and tags is easy, and the ability to import tasks right from excel is super convenient.

Users can also create multiple tasks and link them to milestones and/or the Teamwork Calendar. In addition, the Task Board allows users to exchange ideas in chat or comments, and managers can control who gets the notifications.

Teamwork is great for startups because it’s free for up to five users and the Email integration with Gmail. Teamwork also integrates with Gmail, Dropbox, Basecamp, Trello, Slack, YouTube, and more.

TeamWork offers a lot of features, but this does affect its usability at times. IT also has a bit of a learning curve and is not as easy to use as possible.

You also can’t import tasks with TeamWork, and you always have to enter them manually.

Features:

  • Task Management
  • Document Management
  • Drag & Drop Functionality
  • Workflow Management
  • Collaboration Tools
  • Activity Dashboard
  • Mobile apps for Android and iOS
  • File Sharing

Teamwork Pricing:

  • Free plan– Costs nothing – offers up to 5 users, 100MB of file space, and 2 active projects.
  • Pro – Costs $10/user/month (billed annually)– offers up to 50 users, 100GB file space, and 300 active projects. Adds Integrations with Slack, Google Drive, Onedrive, and more.
  • Premium – Costs $18/user/month (billed annually)– Offers up to 100 users, 250 GB file space, and 600 projects. Adds custom domains, project portfolio, extra integrations, and more features.
  • Enterprise – Custom quotes – Offer more security, unlimited projects, a dedicated customer success manager for onboarding and training, and better branding control.

Cons

You can’t import tasks with the solution, and you always have to enter them manually.

Wrike

Wrike

Wrike is a cloud-based collaboration and project management tool that helps users manage projects from start to finish. Thanks to Wrike’s features, support elements, free trial, and ease of use, the solution has become one of the most popular task management tools out there.

Wrike offers many useful features: task management and prioritization, a real-time newsfeed, an interactive timeline, and workload management. These tools help teams schedule on the Gantt charts, prioritize their tasks, and track progress to increase speed and efficiency.

The project management tool is designed to work as a single central hub for all your work, and what makes this easier to achieve is user-friendly navigation, which makes using the system an enjoyable experience.

It also offers top-of-the-line security features to ensure that only those authorized to access the vital info are the only ones who can do so. Wrike’s outstanding customer service is another strong point of the system and makes it more appealing to use.

Features:

  • Task Management
  • Recurrent Tasks
  • Discussions in Tasks
  • Task prioritization
  • Time tracking
  • Workload management
  • Document collaboration
  • Real-time newsfeed
  • Interactive timeline
  • Integrations for Email, Google Docs, Dropbox, and more
  • Customized reports
  • Mobile apps for Android and iOS.

Pricing

  • The FREE basic plan is now available for unlimited users.
  • Professional: $9.80 per user/month.
  • Business: $24.80 per user/month.
  • Enterprise: $45 per user/month.
  • Pinnacle: $60 per user/month.

Cons:

To get the full-featured software, you have to pay for a professional plan. The free plan supports only up to five users and comes with substantially fewer features.

Todoist

Todoist

Todoist is a popular to-do app that comes loaded with great features that help boost productivity. For example, it enables you to organize tasks and set schedules and deadlines.

The real reason behind Todoist’s colossal popularity is that you can use it pretty much all the time, regardless of what device, browser, or operating system you are using. There’s always a Todoist app, extension, or add-on that you can add, and you can be sure it will work correctly.

Todoist’s interface is user-friendly and so easy to use that anyone can set up an account and start using it right away. In addition, the interface offers integrated productivity charts, and a set of classification tools are provided with the software.

Users can communicate and work on tasks together, thanks to the collaboration functionality of the software, which increases productivity and improves the output of the whole team. Todoist works online and offline to work while offline, and it will synchronize once you get back online.

Todoist offers integration with a range of third-party applications, including Google Calendar, Dropbox, Zapier, and more, to centralize tasks and streamline task management workflows.

Features:

  • Projects & Sub-projects
  • Tasks & Subtasks
  • Share and Collaborate
  • Notifications and Reminders
  • Real-time data synchronization
  • Labels
  • Powerful recurring dates and intuitive dates
  • Filters and Archive Search
  • Comments
  • Centralized team billing
  • File uploads
  • Automatic Backups
  • Project Templates

Pricing:

Todoist is available in three plans.

  • Free plan
  • Pro plan for individuals costs $3/month (billed annually) or $4/month (billed monthly).
  • Business plan for small teams, free trial for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Cons:

Todoist is offered as a freemium tool, but you should know that most of the really cool features come with the premium plan. The premium plan is also better encrypted.

Some users have also complained that some of their mobile applications have design issues.

Trello

Trello

Trello is one of the most popular task management tools. The main reason behind Trello’s popularity is that it’s elementary to use, user-friendly, and very intuitive!

Trello utilizes boards and card systems; you get boards for projects, and within committees, you get the cards representing the tasks. Cards can contain lists to categorize things or to track progress.

Trello enables your team members to discuss a project or a task in real-time, and it keeps everyone informed through task assignments, email notifications, and activity logs. In addition, you can easily add members to the board to vote on and discuss ideas in the cards.

The task management tool offers 100+ integrations with other key tools like Google Drive, Slack, Jira, and more.

Trello is web-based and offers applications for mobile devices running Android and iOS.

Features: 

  • An easy organization with categories, labels, and tags
  • Drag-and-drop functionality
  • Checklists with a progress meter
  • Deadline reminders
  • Assign Tasks
  • Activity log
  • Email Notifications
  • In-line editing
  • Voting feature
  • Easy uploading of files
  • Data filtering
  • Visually appealing and unique
  • Information and retrieval backup
  • Search function
  • Mobile applications
  • Developer API
  • SSL data encryption

Pricing:

  • FREE Plan
  • Standard Plan: $5.00 per user per month
  • Premium Plan: $10 per user per month
  • Enterprise Plan: $17.50 per user per month (starting for 250 users, billed annually)

Cons:

Prioritizing tasks between projects is almost non-existent—an area where they really should get to working on pretty quickly.

Asana

Asana

Asana is a project management software with a clean and straightforward layout that makes it a pleasure to use. Mastering the solution is an easy feat, which is one of the reasons behind its immense popularity.

Asana allows you to break projects into sub-tasks with individual deadlines for each of them.

The way Asana breaks down individual projects makes it easy for freelancers to monitor their progress

and give attention to the project that needs it the most.

Asana is an excellent choice if you’re running a freelance business. It allows teams to schedule quickly, assign, and comment on any project or task, making collaboration a breeze.

The solution’s mobile apps make it easy for users to access their tasks quickly from any device they have, and the solution offers reminder emails to keep you on track in case you get distracted.

Updates are synchronized in real-time, so you always see the latest version, and clients or freelancers can organize tasks.

The solution is free for 15 members or fewer teams, so it’s perfect for freelancers and startups.

Microsoft ToDo

To-Do is Microsoft’s replacement to Wunderlist (which they acquired in 2015). It’s straightforward to use and has a great “My Day” feature that allows you to add tasks to your day.

The task management app will also suggest tasks to add to your day if they are still not done.

Microsoft To-Do is not as feature-rich as its competitors, but it has just the right tools to help users improve their time and task management.

Features

  • Task Management
  • My Day
  • Reminders
  • Due Dates
  • Task lists
  • Synchronization across multiple devices
  • Support for mobile platforms
  • Sub-tasks (steps)
  • Attachments
  • Notes

Pricing

The free version

Microsoft To-Do is completely free to use on all platforms.

MeisterTask

MesiterTask

MeisterTask is an online task and project management solution. The system is designed to enable project managers to control their project and all its aspects. It allows them to manage their projects and track their progress while enabling team members to collaborate seamlessly, all of which creates a productive environment.

MeisterTask is beautiful software that’s intuitive and straightforward enough for anyone to be able to set up an account and start using it right away. The solution combines all elements of project management, task management, and collaboration into a unified platform.

The flexible project boards can be customized to adapt to your existing workflow and are visible to all team members so that everyone is on the same page and knows what’s going on.

Features:

  • Kanban Project Boards
  • Custom Dashboards
  • Tasks and Sub-tasks
  • Task Relationships
  • Notes
  • Attachments
  • Comments
  • Tags
  • Customization
  • Automation
  • Stars
  • Integrations with Google Drive, Dropbox, Slack, and more
  • Mobile Apps for devices running Android, iOS, and Windows

Cons: The mobile applications need work, especially Android, which has just recently been released. The Android version doesn’t have many software features, but we expect them to be added soon.

Remember The Milk

Remember The Milk, the project management and task management app, is a web-based to-do app that enables users to manage their tasks and projects more efficiently.

Users can easily create task lists, tasks, and sub-lists and share them with others for easy collaboration.

The platform also integrates with Gmail, Google Calendar, and Evernote for increased productivity.

Features

  • Tasks and sub-tasks
  • Add tags, estimated time, links, and notes to tasks.
  • Using Google Maps’ tagged locations to organize tasks
  • Weekly schedule
  • Deadlines
  • Support for iOS and Android
  • Gmail and Outlook integration
  • Integration with more than 1,500 other apps

Pricing

  • FREE
  • Pro plan: $25.00/year

TrackingTime

TrackingTime

TrackingTime is a web-based time tracking application designed to help companies collaborate and manage their projects efficiently by following working times, assessing productivity continuously, and improving it.

The software is favored by freelancers worldwide thanks to its simple task management and real-time tracker that monitors and tracks working hours. The solution helps users organize projects, tasks, and clients.

You can see work being done by team members in real-time, including their comments and notifications. In addition, TrackingTime allows you to make better decisions thanks to its detailed timesheets and in-depth stats of the team’s accomplishments and work time.

Remote working means you have the flexibility of having team members work from anywhere around the world.

Have we also mentioned that the software is entirely free? Well, for up to three team members, at least.

Features: 

  • Tasks and subtasks
  • Task Tracking
  • Task delegation
  • Detailed timesheets
  • Manual time entries
  • Time tracking from to-do lists
  • Exportable time entries
  • Budget setup
  • Deadlines setup
  • Time and performance analytics
  • Top-notch security features
  • Integrations with Chrome, Asana, Slick, and more
  • Mobile applications for devices running Android and iOS

Cons:

The Free version doesn’t have a calendar functionality. It also doesn’t offer custom reports.

Redbooth

Redbooth

Redbooth is ideal for procrastinators and freelancers juggling many deadlines and tends to forget or get overwhelmed. The solution offers email and desktop notifications to keep you on track. In addition, the solution aims to make sure you never forget a deadline and finish all your tasks and projects in time.

Redbooth integrates with your favorite apps including, Slack, Box, Dropbox, Google Drive, Evernote, Gmail, etc.

The reporting feature is also great as it gives you insights into your work. It will record all your activity for a period of time, and you can see it to understand better your workflow and what you need to work on.

Redbooth is free for one user, making it great for freelancers, but the premium version offers cloud storage, making it worth the cost for freelancers who deal with large files like video editors.

Features:

  • Collaboration Tools
  • Activity Dashboard
  • Data Import/Export
  • Drag & Drop
  • File Sharing
  • Task Management
  • Third-Party Integrations

Pricing

  • FREE
  • Pro $9.00/month

Monday

Monday-com

Monday.com is one of the best task management software. The solution features a clean dashboard that allows users to view and monitor all team members’ activities.

Monday.com is ideal for remote and mid-to-large-sized teams that can benefit from task tracking. It helps businesses build cross-functional teams by enabling all groups to view what the other team members are currently working on. This way, everyone is kept in the loop, and it’s all done from a single, easy-to-navigate, and simple-to-understand dashboard.

Monday.com allows users to add tasks, projects, to-do lists, and goals in the dashboard. You can assign tasks, add deadlines, and track their progress directly through the same dashboard. That means that users can plan their workload more efficiently to get better results.

It also includes helpful third-party integrations to link Slack, Zapier, Jira, Mailchimp, Shopify, Bitbucket, Google Calendar, etc.

More than 100,000 companies worldwide use monday.com to free their teams to move faster and let them focus on the work that requires their talents.

Features:

  • Time Tracking
  • Customizable Workflow Templates
  • Workflow Management
  • Task Management
  • Document Management
  • Document Storage
  • Drag & Drop
  • File Sharing

Pricing:

Monday.com offers a free forever plan for up to 2 seats.

Paid plans start at $10/seat/month, billed monthly, for the Basic plan and include a minimum of 3 seats. Other plans are outlined below:

Bitrix24

Bitrix24

Bitrix24 is a collaborative task management tool that offers CRM, project management, document management, tasking, and time management tools in a social-style environment with user profiles, instant messaging, commenting, and content sharing.

Bitrix24’s social features simplify communications by subscribing to groups or discussions, liking, commenting, and notifications. It also offers robust internet services such as files, calendars, photo galleries, tasks, conversations, and wiki.

The time management tools include regular work reports, a daily planner, and check-in/out feature, and the time planning features include meeting manager, event scheduler, calendar, and Outlook Synchronization.

Features:

  • CRM & CRM reports
  • Tasks & Tasks Reports
  • Daily Planner
  • File sharing & versioning
  • Calendar Sharing & Outlook Synch.
  • Daily planner
  • Sales Funnel
  • User profiles
  • Time Management
  • Email notifications
  • Bulk Email
  • Photo albums
  • Project Groups
  • Workflows
  • Simple access assignment
  • Android & iOS applications

Pricing:

  • FREE plan Up to 12 Users. Only one admin. 5 GB of online storage

These are the only limitations of Bitrix24, meaning users of the free plan will enjoy all the features and functionality of the solutions with the limitations mentioned above.

  • Basic: $49/mo
  • Standard: $99/mo
  • Professional: $199/mo

A 30-day free trial is available.

Cons:

Some people complained that storing and uploading large-size files keeps getting interrupted and a very frustrating experience with it.

Basecamp

Basecamp

Basecamp combines project and staff management in one easy-to-use system made by people who have over 17 years of experience in digitized Project Management.

Basecamp is, unlike other systems, more focused on how projects are completed and whether they remain within the planned timeline and budget rather than being focused on planning and execution.

This means it allows users to drill into the details by arranging tasks in due-range to-do lists. Users can also reorder and change the prioritization of tasks at any given time.

Users can also use Basecamp as the communication hub and private data manager for their teams. Basecamp also offers one of the best reporting tools in the business as it’s able to summarize each type of accomplishment easily, saving you more time than most solutions out there would do.

Features

  • Project Time Tracking
  • Project Tracking
  • Project Management
  • Collaboration Tools
  • To-do lists
  • Scheduling and prioritization
  • Recurring Tasks
  • Project Templates
  • File storage and sharing
  • Gantt Charts
  • Task Management
  • Task Progress Tracking
  • Task History
  • Feeds
  • Issue History
  • Instant messaging
  • Reports
  • Resource allocation

Pricing:

Basecamp Personal is free for personal projects, students, freelancers, families, and light use.

Basecamp is entirely free for schools and educational institutions. In addition, it’s suitable for representatives of both corporate and non-corporate environments alike.

Basecamp Business costs a flat, fixed fee of $99/month or $999/year. This includes unlimited users, unlimited projects, and 500GB of storage space.

What is Not Free? 

Basecamp doesn’t distinguish between plans based on the number of users or the features they get, but rather on the type of user looking to get the package.

This means you get the same toolkit regardless of the package you opt for, but the cost depends as follows:

  • Free of Charge for K-12 educational institutions
  • 10% off the price for non-profit organizations
  • Client-oriented business ($50/mo.)
  • International corporate team ($29/mo.)
  • Large enterprise ($3000/year)

Cons:

At times it can get confusing, and files seem to get lost in the shuffle.

KanbanFlow

Kanban

KanbanFlow is a project management software that is more performance-focused and concentrates on showing the users the full picture of the progress of their projects.

KabanFlow is suitable for teams of all sizes. Still, it shines with larger groups thanks to its Pomodoro time management method that lets you evaluate the performance of each team member by tracking the exact time taken to complete a task.

This helps businesses plan their future work and prioritize projects and assignments.

Projects are arranged as cards with different levels of importance. Kanban allows users to combine those cards in Kanban boards with a simple drag-and-drop. Kanban’s search filters are one of its strengths as they make sure you always get the right information and never get lost in a pile of data.

However, Kanban’s most significant advantage is turning emails (Gmail, Outlook, and other providers’ emails) into recurring tasks. Moreover, it can do that even on your mobile device, which is quite useful and time-saving.

The company offers REST-based API that allows for integration and connection between KanbanFlow and third-party apps and services.

Kanban’s free plan doesn’t have a limit on the number of users or projects and offers a wide range of management and productivity features and functionalities that include:

Features:

  • Kanban board
  • Automated email Tasks
  • File Attachment and Sharing
  • Data import/export
  • Real-time collaboration
  • Time tracking with Pomodoro support
  • Project Management
  • Project Tracking
  • Copying boards
  • Customizing boards
  • Search filters
  • Revision History
  • Swimlanes
  • Tracking subtasks
  • REST-based API for integrations
  • Time & Expense Tracking

Pricing:

  • FREE
  • Organizations: $5 per user per month.

Cons:

Outdated UI makes administrating the tasks a bit of a pain.

Final Words

When deciding on the perfect task management software, it’s essential to look for the price tag. Next, you should recognize two or three options that best fit the bill for what you need to advance in task management. Next, you should give these task management tools a test drive, either by using a free version or signing up for a trial. Finally, scale how each software fits within your project management process, and then make a decision.

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One thought on “Best Free Task Management Software for Your Business

  1. Thanks for sharing such a detailed article. I would like to share an article about Top Project Management Tools for App Developers.
    agicent.com/blog/top-project-management-tool/
    Do read, share & comment.

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