11 Best Virtual Mailbox Services for Business

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Virtual mailbox services are essential for expatriates and travelers. These online postal mail services or virtual mailboxes can keep your vital mail accessible and safe, and they offer more than just scanning services.

They act as the face of your business, which is why you need something reliable, secure, and feature-full, luckily for you, there are plenty of options that fit this description and can make business owners happy with what they provide.

Our list for the best virtual mailbox services includes:

  1. Earth Class Mail. Earth Class Mail offers online postal mailboxes and postal mail scanning services. It’s suitable for businesses of all sizes that are looking for an alternative to the traditional post office box.
  2. PostScan Mail. PostScan Mail is another virtual mailing service but one that gives users plenty of options to make their lives easier.
  3. Anytime Mailbox. Anytime Mailbox is an online postal mailbox service that should be able to meet the needs of your business.
  4. iPostal1. iPostal1 is one of the leading names in digital mailbox technology
  5. VirtualPostMail. Virtual Post Mail gives you a permanent street address that you can use as your online postal mailbox and have any package sent to this address regardless of its size or delivery service used.
  6. Traveling Mailbox. Traveling Mailbox offers postal mail scanning and online postal mailbox services.
  7. Mailbox Forwarding. Mailbox Forwarding is another great option for individuals and businesses. It offers all of the standard services
  8. US Global Mail. US Global Mail is an established company in the U.S. that is used by thousands of expats.
  9. USA2me. USA2me is a mail package forwarding service that provides users with a physical shipping address in the USA to receive mail and packages.
  10. PO Box Zone: Advanced P.O. box for businesses and frequent travelers
  11. Regus: A complete virtual office and mail handling services with more than 3,000 locations around the world.

Earth Class Mail

Earth Class Mail

Earth Class Mail offers online postal mailboxes and postal mail scanning services. It’s suitable for businesses of all sizes that are looking for an alternative to the traditional post office box. They offer features such as envelope and content scans, mail forwarding services, and secure shredding.

A great feature of Earth Class Mail is their CheckStream that can automate your check deposits to save your time and improve your workflow. Then, after you receive the scans, you can give them directions on how to deposit these checks.

All the mail you receive will be scanned in high resolution and will go through optical character recognition so that it is readable and searchable within the application. You can also link and accounts and manage related mail in the application easily.

As for security, Earth Class Mail use 256-bit encryption and secure shredding to make sure that your sensitive data is never compromised. The mail is stored in secure facilities that is video monitored 24/7 and they conduct a full audit trail for each check to make sure that no mail or money is ever lost.

Earth Class Mail Pricing:

Earth Class Mail has 3 different plans;

1- Virtual Address: $69/mo

  • Incoming Mail: 15/month
  • Scanned Mail Content: 10/mo
  • Mail Recipients: 1
  • Mailing Address: Yes
  • Check Handling: On-Demand

2- Mail Automation: $129/mo

  • Incoming Mail: Unlimited
  • Scanned Mail Content: 50/mo
  • Mail Recipients: 3
  • Mailing Address: Yes
  • Check Handling: On-Demand

3- Mail & Check Automation:

  • Incoming Mail: Unlimited
  • Scanned Mail Content: 50/mo
  • Mail Recipients: Unlimited
  • Mailing Address: Yes
  • Check Handling: 30 included

All plans have a cancellation fee due to Earth Class Mail needing to handle physical mail and paper during the cancellation period, which can last up to 6 months.

PostScan Mail

PostScan Mail

PostScan Mail is another virtual mailing service but one that gives users plenty of options to make their lives easier. When you get a piece of mail, you will receive a notification and you can choose whether you want them to open it and scan it, forward it, store it, or have it destroyed.

If you receive a lot of Junk Mail, PostScan Mail is a good choice for you as it offers unlimited shredding and recycling. This means you will not have to pay to dispose of mail that you didn’t even want.

PostScan Mail also offers shredding of personal documents for free to protect against identity theft, which adds another layer of security and gives you the peace of mind knowing that no one other than you will even be able to lay an eye on your important financial and personal documents.

They also offer unlimited access to all your scans for as long as your account is active, meaning that you get completely free online storage for all your scans whether they are scans of the documents of the envelopes.

Even better, this is an automated process, so you don’t even need to request it.

Another good thing that comes with PostScan Mail is the filters and folders, which makes organizing your mail easier, so you can always find this one important piece of mail that you urgently need.

PostScan Mail Pricing:

PostScan Mail has 3 different pricing plans, each one of them includes 3 plans to choose from:

1- Basic, starts from $9.95/mo to $24.95/mo

  • Incoming mail: Starts with 30 items to 120 items for the Premium plan.
  • Open and Scan: Starts with 5 items to 20 items for the Premium plan.

2- Preferred, starts from $14.95/mo to $29.95/mo

  • Incoming mail: Starts with 30 items to 120 items for the Premium plan.
  • Open and Scan: Starts with 5 items to 20 items for the Premium plan.

3- Prestigious, starts from $19.95/mo to $34.95/mo

  • Incoming mail: Starts with 30 items to 120 items for the Premium plan.
  • Open and Scan: Starts with 5 items to 20 items for the Premium plan.

Each plan of the above depends on the location/address you select when you signup.

Anytime Mailbox

Anytime Mailbox

Anytime Mailbox is an online postal mailbox service that should be able to meet the needs of your business. The solution offers all the standard features you could expect such as scans of your mail, recycling and shredding, and mail forwarding.

Anytime Mailbox can also accept packages from all delivery companies including DHL and FedEx, and they take the security of your mail and data very seriously. For example, you can only view your mail scans via a secure web portal and they never send any images in unsecured emails.

Anytime Mailbox has physical locations that allow you to pick up your mail if you would like, and they are available in most major cities (in the United States) including New York, Chicago, L.A., and more. Visiting their physical address is a choice, not an obligation as most people prefer to have the choice.

If you are on the road for a lot of the time, you can still keep up with your mail thanks to their application for iOS and Android mobile devices that give you the chance to access your mail. You can also choose to get your alerts via text messages, which are available at no extra cost at all.

AnytimeMailbox, has different type of locations with different prices, you should check their website for locations and price for each one.

SEE ALSO: How to Get a Virtual Address for Your Business

iPostal1

iPostal1

iPostal1 is one of the leading names in digital mailbox technology; it was the first to introduce the service back in 2007 at its own shipping store, but it has had its fair share of ups and downs since then.

But being first to something has its perks, and iPostal1 used their lead to build a network of digital mailbox locations and they currently offer more than 600 real mailbox addresses across the United States.

It’s worth mentioning here that you can get a real street address with iPostal1, not only a PO box. The difference is that with PO boxes, you can’t register your business or receive deliveries from carriers, which is not the case with the real street address you get with iPostal1.

If you subscribe to their service, you will be able to get your mail and package received, stored, and handled at the mailing address of your choice. They also allow you to manage and view your mail and package online or in the application, on the same day it’s received and in just a few clicks.

You can also choose how your mail is handled; you can request to open and scan it, forward it, shred it, discard it, or store it for later pick up. Your mail is scanned in high quality so it’s easily viewable on any screen.

iPostal1 Pricing:

iPostal1 has 4 plans;

  • Green, $9.99/mo OR $99/yr (2 months FREE with the yearly plan)
    30 mail items per month
  • Blue, $14.99/mo OR $149/yr (2 months FREE with the yearly plan)
    60 mail items per month
  • Silver, $24.99/mo OR $249/yr (2 months FREE with the yearly plan)
    120 mail items per month
  • Gold, $39.99/mo OR $399.yr (2 months FREE with the yearly plan)
    240 mail items per month

 

Virtual Post Mail

Virtual Post Mail

Virtual Post Mail gives you a permanent street address that you can use as your online postal mailbox and have any package sent to this address regardless of its size or delivery service used.

Security is a strong point for Virtual Mailbox as they only allow screened workers with authorization to access your mail. Your mail is also stored in a secure location where it’s monitored by camera systems and alarms.

Virtual Post Mail also offers Check deposits service that works with any bank that accepts mail-in deposits. Here’s a brief of how it works: Once you receive a check, you can submit a deposit request simply and then they will mail your check using USPS First Class. However, if you want your checks sent another way, you will have the option to do so, but it will cost you extra to do that.

Virtual Post Mail makes it easy for anyone to receive your goods and services delivered to you wherever you are in the world. This is especially useful for expats living outside the U.S. that can’t get their goods from U.S. retailers that don’t ship outside the country, because they will be able to get whatever they want wherever they are living without worrying whether the retailer ships outside of the U.S. or not.

Virtual Post Mail Pricing:

Virtual Post Mail has 4 plans:

Starter, $10/mo, 33% off first 3 months, $15/mo thereafter

  • Mail: 25/mo
  • Scans: 10/mo
  • Recipients: 2
  • Extra Mail/piece: $0.50
  • Extra Recipients/recipient/month: $3

Plus, $15/mo, 50% off first 3 months, $29/mo thereafter

  • Mail: Unlimited
  • Scans: 50/mo
  • Recipients: 5
  • Extra Mail/piece: FREE
  • Extra Recipients/recipient/month: $3

Business, $30/mo, 39% off first 3 months, $49/mo thereafter

  • Mail: Unlimited
  • Scans: 100/mo
  • Recipients: 10
  • Extra Mail/piece: FREE
  • Extra Recipients/recipient/month: $3

Premium, $60/mo, 33% off first 3 months, $89/mo thereafter

  • Mail: Unlimited
  • Scans: 150/mo
  • Recipients: 20
  • Extra Mail/piece: FREE
  • Extra Recipients/recipient/month: $1

Traveling Mailbox

Traveling Mailbox

Traveling Mailbox offers postal mail scanning and online postal mailbox services. They offer a variety of service levels such as the number of incoming envelope scans, full-page scans, and recipients.

They offer free shredding with all their plans, but services such as a fax number are available for an extra fee.

Traveling Mailbox offers a feature called ScanPak, here is how it works: they send a prepaid envelope to you (home or business) so you could fill it with all the papers that are lying around but you don’t want to lose, like your business cards, notes, and so one. After you send this envelope back to them, they will scan everything you sent and then upload it for you – all within 24 hours of receiving your envelope.

Customer support is available via online chat, phone, or even Skype. There’s also an option offered that allows you to check the system status through their main site in case you doubt your mail portal is experiencing issues.

Their affiliate program is a great bonus, too. It allows you to earn revenue and cash bonus by simply sharing your custom URL with your friends through social media sites or just post it on the internet if you have a platform such as a blog or a website. When someone uses your link to sign up for Traveling Mailbox, you will get 10 percent of their monthly subscription fee.

Similar to other virtual mailbox providers on this list, you get a real address for your postal mail scanning services here instead of a PO box. This address can be used for anything from receiving packages to insurance purposes.

SEE ALSO: Best Mailroom Management Software Solutions

Mailbox Forwarding

Mailbox Forwarding

Mailbox Forwarding is another great option for individuals and businesses. It offers all of the standard services you would expect to find with a virtual mailbox provider and they offer them at competitive pricing, which is one of the reasons we are recommending the solution.

Mailbox Forwarding also allows users to accept fax on their shared fax line. They also offer to scan this fax just like they would do with your email. This is not an option offered by other virtual mailbox services, but one which would appeal to some businesses.

It’s worth noting here that even though with their competitive advantages, Mailbox Forwarding is a small provider and they can’t compete when it comes to locations. In fact, they only offer three locations in CA, FL, and MI.

US Global Mail

US Global Mail

US Global Mail is an established company in the U.S. that is used by thousands of expats. Their great reputations combined with their high rating with the Better Business Bureau showcase their ability to provide expats and businesses with high—quality service that can be trusted.

US Global Mail offers unlimited scans with no hidden or extra fees, which is one of their strengths. There are also no start-up fees, so you can sign up and start using the solution right away.

If you sign up for three months, a year, or two years up front, you will get a great deal.

However, even though they are one of the cheapest virtual mailbox services you can find, it should be mentioned that they only offer one location in Houston, Texas, which is definitely something worth considering when comparing virtual mailbox providers.

Still, if this suits you, we think it could be a great choice for individuals and businesses alike.

SEE ALSO: 5 Best UK Mail Forwarding Services

USA2me

USA2me is a mail package forwarding service that provides users with their own physical shipping address that they can use to receive their mail and packages.

Their service is pretty simple to use. You start by signing up for their service, and they will provide you with a physical address in the USA. You can then use this physical address to receive your mail, purchases, and packages.

They will receive all of your mail and packages and then mail them to your USA mailing address and will register everything to your mailbox. They can ship your items anywhere around the world, so you can still shop in the USA and get your favorite items regardless of where you are.

You don’t have to go to a physical location at all as you can manage all your USA letters and packages through your account online.

You can also discard your unwanted mail online and order scans of documents for urgent review when you have an important document coming up.

They can also help you build a business in the USA and establish a presence. USA2me can be used to sell your items in the USA as you can simply send them your inventory and they will fulfill your orders. You will be able to ship or remail to USA customers at standard USA rates.

USA2me pricing

USA2me offers 4 pricing plans:

  • Basic (No monthly fee) 

This is their “you pay for what you use” plan. You get an address in the USA and the ability to manage your mail online, but you don’t get free shipments. They will store your mail for free for 30 days.

There’s a $23 one-time setup fee.

  • Standard ($10/month) 

With this plan, you will get everything in the basic plan plus the ability to discard junk mail for free and they will extend your storage-free period to 45 days.

There’s a $15 one-time setup fee.

  • Premium ($35/month) 

You get everything with the standard plan plus 1 free shipment per month. The storage-free period is also extended to 60 days.

There’s a $15 one-time setup fee.

  • Ultimate ($60/month) 

This plan gives you everything in the premium plan but you will get the lowest shipping rates (lower than all the other plans).

The setup fee is still $15, and the storage-free period is now 90 days.

PO Box Zone

PO Box Zone is a great solution to go paperless. You will get a street address that you can use in your mailing. Then, they will receive all your mail and letters, scan them, and upload them automatically to the cloud.

You can have them upload your documents on Dropbox, Google Drive, or Microsoft Office.

This service is perfect for frequent travelers who are not always in the U.S. but would still like access to all their mail or small businesses who would like to go paperless and protect the privacy of their home address but still be able to conduct their business as usual.

A great advantage of PO Box Zone over some of its competitors is that they can accept letters from any courier – including FedEx, UPS, and DHL.

PO Box Zone pricing

All their pricing plans are available in Nevada Wyoming, and they have three of them:

  • Lowest Cost Plan ($99/year)

For light use. Ideal for those with a small volume of mail. The price per mailout is $5.50 without postage.

  • Moderate use mail-forwarding plan ($150/year) 

For people who receive a moderate volume of mail. The same features, but the price per mailout drops to $2.50.

  • High-use mail-forwarding plan ($250/year) 

For heavy users. No mailout or handling fees, but actual postage only for mail-out once a week.

All plans include the following:

  • Letter Scanning up to 10 pages (for $1)
  • The ability to add 6 names to your box
  • unlimited letter processing
  • Scanning Letters
  • Access to mobile apps
  • Shipping with USPS, FedEx, and DHL

Regus

Regus is more than a virtual mailbox service. It’s a virtual office and business address service. This service can help businesses establish a presence in foreign markets with the use of a virtual office.

The business addresses you’re offered are in prime locations around the world, and just like with a physical office, you can get a local number and have a live receptionist that will take your calls.

Users can use the Regus address they’re given and have their mail sent there where they will pick it up and forward it to you if needed.

Relocating your business is easy with Regus as they offer more than 3,000 locations around the world and you can change your business address at any time for no extra cost.

Regus pricing

They offer three main pricing models:

  • Professional Address (Starts at $37/month) 

This plan gives you a business address and mail handling services, but you can’t use their other virtual office benefits.

  • Virtual Office (Starts at $150/month) 

This plan includes everything in the professional address plan and then adds a business phone number with a live receptionist to take your calls, unlimited use of business lounges, and 2 days of private office use every month.

Business lounges are similar to co-working spaces, and they are available to US customers only.

  • Virtual Office Plus (Starts at $207/month) 

This is very similar to the virtual office plan, but it gives you access to private offices for 5 days every month instead of the two you get with the lower plan.

Regus also offer all-inclusive pricing where you only pay for what you need, and you can get a custom quote and/or book a showing on their website.

Well, that’s about it.

Did you find this useful? I certainly hope so! If none of these options appealed to you, don’t worry, there are plenty of fish in the sea. You can check out more options in our picks for the Best mail forwarding services.

If you liked the article, take a second to share it with someone who might also find it useful. If you have any questions or comments, feel free to leave your thoughts in a comment below. I will do my best to get back to you as soon as possible with the answers you seek.

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