Virtual Mailbox services are essential for expatriates and world travelers. These online postal mail services or virtual mailboxes can keep your vital mail accessible and safe, and they offer more than just scanning services.
They act as the face of your business, which is why you need something reliable, secure, and feature-full, luckily for you, there are plenty of options that fit this description and can make business owners happy with what they provide.
Our list for the best virtual mailbox service for business includes:
- Earth Class Mail
- PostScan Mail
- Anytime Mailbox
- Traveling Mailbox
- Mailbox Forwarding
- US Global Mail
In case you are not familiar with mail forwarding services, take a minute to learn What is Mail Forwarding Service.
Earth Class Mail offers online postal mailboxes and postal mail scanning services. It’s suitable for businesses of all sizes that are looking for an alternative to the traditional post office box. They offer features such as envelope and content scans, mail forwarding services, and secure shredding.
A great feature of Earth Class Mail is their CheckStream that can automate your check deposits to save your time and improve your workflow. Then, after you receive the scans, you can give them directions on how to deposit these checks.
All the mail you receive will be scanned in high resolution and will go through optical character recognition so that it is readable and searchable within the application. You can also link and accounts and manage related mail in the application easily.
As for security, Earth Class Mail use 256-bit encryption and secure shredding to make sure that your sensitive data is never compromised. The mail is stored in secure facilities that is video monitored 24/7 and they conduct a full audit trail for each check to make sure that no mail or money is ever lost.
PostScan Mail is another virtual mailing service but one that gives users plenty of options to make their lives easier. When you get a piece of mail, you will receive a notification and you can choose whether you want them to open it and scan it, forward it, store it, or have it destroyed.
If you receive a lot of Junk Mail, PostScan Mail is a good choice for you as it offers unlimited shredding and recycling. This means you will not have to pay to dispose of mail that you didn’t even want.
PostScan Mail also offers shredding of personal documents for free to protect against identity theft, which adds another layer of security and gives you the peace of mind knowing that no one other than you will even be able to lay an eye on your important financial and personal documents.
They also offer unlimited access to all your scans for as long as your account is active, meaning that you get completely free online storage for all your scans whether they are scans of the documents of the envelopes.
Even better, this is an automated process, so you don’t even need to request it.
Another good thing that comes with PostScan Mail is the filters and folders, which makes organizing your mail easier, so you can always find this one important piece of mail that you urgently need.
Anytime Mailbox is an online postal mailbox service that should be able to meet the needs of your business. The solution offers all the standard features you could expect such as scans of your mail, recycling and shredding, and mail forwarding.
Anytime Mailbox can also accept packages from all delivery companies including DHL and FedEx, and they take the security of your mail and data very seriously. For example, you can only view your mail scans via a secure web portal and they never send any images in unsecured emails.
Anytime Mailbox has physical locations that allow you to pick up your mail if you would like, and they are available in most major cities (in the United States) including New York, Chicago, L.A., and more. Visiting their physical address is a choice, not an obligation as most people prefer to have the choice.
If you are on the road for a lot of the time, you can still keep up with your mail thanks to their application for iOS and Android mobile devices that give you the chance to access your mail. You can also choose to get your alerts via text messages, which are available at no extra cost at all.
iPostal1 is one of the leading names in digital mailbox technology; it was the first to introduce the service back in 2007 at its own shipping store, but it has had its fair share of ups and downs since then.
But being first to something has its perks, and iPostal1 used their lead to build a network of digital mailbox locations and they currently offer more than 600 real mailbox addresses across the United States.
It’s worth mentioning here that you can get a real street address with iPostal1, not only a PO box. The difference is that with PO boxes, you can’t register your business or receive deliveries from carriers, which is not the case with the real street address you get with iPostal1.
If you subscribe to their service, you will be able to get your mail and package received, stored, and handled at the mailing address of your choice. You will be able to manage and view your mail and package online or in the application, on the same day it’s received and in just a few clicks.
You can also choose how your mail is handled; you can request to open and scan it, forward it, shred it, discard it, or store it for later pick up. Your mail is scanned in high quality so it’s easily viewable on any screen.
Virtual Post Mail gives you a permanent street address that you can use as your online postal mailbox and have any package sent to this address regardless of its size or delivery service used.
Security is a strong point for virtual mailbox as they only allow screened workers with authorization to access your mail. Your mail is also stored in a secure location where it’s monitored by camera systems and alarms.
Virtual Post Mail also offers check deposits service that works with any bank that accepts mail-in deposits. Here’s a brief of how it works: Once you receive a check, you can submit a deposit request simply and then they will mail your check using USPS First Class. However, if you want your checks sent another way, you will have the option to do so, but it will cost you extra to do that.
Virtual Post Mail makes it easy for anyone to receive your goods and services delivered to you wherever you are in the world. This is especially useful for expats living outside the U.S. that can’t get their goods from U.S. retailers that don’t ship outside the country, because they will be able to get whatever they want wherever they are living without worrying whether the retailer ships outside of the U.S. or not.
Traveling Mailbox offers postal mail scanning and online postal mailbox services. They offer a variety of service levels such as the number of incoming envelope scans, full-page scans, and recipients.
They offer free shredding with all their plans, but services such as a fax number are available for an extra fee.
Traveling Mailbox offers a feature called ScanPak, here is how it works: they send a prepaid envelope to you (home or business) so you could fill it with all the papers that are lying around but you don’t want to lose, like your business cards, notes, and so one. After you send this envelope back to them, they will scan everything you sent and then upload it for you – all within 24 hours of receiving your envelope.
Customer support is available via online chat, phone, or even skype. There’s also an option offered that allows you to check the system status through their main site in case you doubt your mail portal is experiencing issues.
Their affiliate program is a great bonus, too. It allows you to earn revenue and cash bonus by simply sharing your custom URL with your friends through social media sites or just post it on the internet if you have a platform such as a blog or a website. When someone uses your link to sign up for Traveling Mailbox, you will get 10 percent of their monthly subscription fee.
Similar to other virtual mailbox providers on this list, you get a real address for your postal mail scanning services here instead of a PO box. This address can be used for anything from receiving packages to insurance purposes.
Mailbox Forwarding is another great option for individuals and businesses. It offers all of the standard services you would expect to find with a virtual mailbox provider and they offer them at competitive pricing, which is one of the reasons we are recommending the solution.
Mailbox Forwarding also allows users to accept fax on their shared fax line. They also offer to scan this fax just like they would do with your email. This is not an option offered by other virtual mailbox services, but one which would appeal to some businesses.
It’s worth noting here that even though with their competitive advantages, Mailbox Forwarding is a small provider and they can’t compete when it comes to locations. In fact, they only offer three locations in CA, FL, and MI.
US Global Mail is an established company in the U.S. that is used by thousands of expats. Their great reputations combined with their high rating with the Better Business Bureau showcase their ability to provide expats and businesses with high—quality service that can be trusted.
US Global Mail offers unlimited scans with no hidden or extra fees, which is one of their strengths. There are also no start-up fees, so you can sign up and start using the solution right away.
If you sign up for three months, a year, or two years upfront, you will get a great deal.
However, even though they are one of the cheapest virtual mailbox services you can find, it should be mentioned that they only offer one location in Houston, Texas, which is definitely something worth considering when comparing virtual mailbox providers.
Still, if this suits you, we think it could be a great choice for individuals and businesses alike.
Did you find this useful? We certainly hope so! If none of these options appealed to you, don’t worry, there are plenty of fish in the sea. You can check out more options in our picks for the Best Mail Forwarding Services for Expats.
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