12 Best Virtual Mailbox Services & Business Addresses

Best Virtual Mailbox Services

Virtual mailbox service is essential for individuals, digital nomads, travelers, and businesses. This digital mail service or virtual mail service can keep your postal mail accessible and safe, and they offer more than just scanning services.

A virtual mailbox service provider will provide you with a permanent virtual mailing address to receive mail and packages for a monthly fee and even offer mail handling, scan mail packages, manage your mail, and forward mail to anywhere you are.

Discover what virtual mailbox companies are, how virtual mailbox works, how much a virtual mailbox costs, and the best virtual mailbox service.

What is a Virtual Mailbox?

A virtual mailbox service provides individuals and business owners with a real street address or virtual PO Box. A digital mailbox enables individuals and corporates to improve receiving postal mail and packages anywhere globally. For example, if you are a frequent traveler or your business is located outside the US. You need a virtual address to view and manage your postal mail online.

A virtual mailbox address gives you a more prestigious address located in a big city. It will also give you an anonymous mailbox to keep your home address safe.

Best Virtual Mailbox Service Provider

  • PostScan Mail
  • Anytime Mailbox
  • Traveling Mailbox
  • iPostal1
  • Incfile
  • Earth Class Mail
  • Alliance Virtual Offices
  • Virtual Post Mail
  • USA2me
  • USGlobalMail
  • PO Box Zone
  • Physical Address

PostScan Mail

PostScan Mail

PostScan Mail is one of the best virtual mailboxes that gives you the convenience of viewing and managing your postal mail online from anywhere. Email and push notifications are sent instantaneously so that you’ll never miss a vital mail delivery again. In addition, it gives you complete control online through a virtual mailbox with options to open and scan, forward, recycle or shred your unwanted junk mail.

PostScan Mail offers unlimited cloud storage for all of your scanned content. You can also walk into any of their locations to pick up your packages. In addition, you can choose from hundreds of locations all over the US and globally, such as California, Florida, New York, Arizona, Georgia, Texas, Nevada, Canada, Switzerland, the UK, and many others.

Check PostScan Mail reviews.

They also offer an online notary service that is required when applying for a virtual mailbox service.

PostScan Mail Pricing:

  • Starter, $15/mo
  • Standard, $20/mo
  • Premium, $30/mo

*All plans include unlimited cloud storage and unlimited recycling of junk mail.

Anytime Mailbox

Anytime Mailbox

Anytime Mailbox is one of the best virtual mailbox services that should meet the needs of your business. The solution offers all the standard features you could expect, such as mail scanning, recycling and shredding, and mail and package forwarding service.

The virtual mail service offers free unlimited online storage and free physical storage for 14-30 days. In addition, some locations have “Check deposit” options.

Anytime Mailbox has over 1000 international locations with real street addresses that you can use to receive mail. They are available in most major cities in the US, including New York, Chicago, California, Arizona, Florida, North Carolina, Oregon, Texas, Washington, Georgia, Colorado, Utah, Virginia, and more. Also, you can find global locations such as Canada, Switzerland, the UK, Australia, and others.

Check Anytime Mailbox reviews.

Anytime Mailbox Pricing:

Anytime Mailbox is considered one of the cheapest virtual mailbox services. They have different locations with different prices starting from $6.99/month.

Traveling Mailbox

Traveling Mailbox

Traveling Mailbox is a virtual mailbox service provider that offers postal mail forwarding and digital mailbox address to scan and manage mail online. In addition, they offer various service levels, such as incoming envelope full-page scans and recipients.

Traveling Mailbox offers a feature called ScanPak; here is how it works: they send a prepaid envelope to you, so you can fill it with all the papers that are lying around, but you don’t want to lose, like your business cards, notes, and so one. Then, after you send this envelope back to them, they will scan everything you sent and then upload it for you – all within 24 hours of receiving your envelope.

Like other virtual mailbox services, you get a real street address for your postal mail scanning services here instead of a P.O box.

Traveling Mailbox Pricing:

  • Basic Plan: $15/mo
  • Extended Plan: $25/mo
  • Small Business Plan: $55/mo

*All plans include Junk mail filtering and free mail shredding.

iPostal1

iPostal1

iPostal1 is a SaaS tech company that has developed into the leading digital mailbox provider. It was the first to introduce the service back in 2007 at its shipping store. 

iPostal1 serves remote customers by offering a mailing address at over 2,000 locations where you can receive your mail and packages. In addition, you can view and manage your mail from anywhere with an app or your computer. 

iPostal1 offers a variety of plans. But, of course, you get the convenience of a virtual mail service with any plan. 

  • Your new virtual mailbox address is a physical mailing address where postal mail or packages are received and stored securely.
  • You see the outside image of every mail item received. Then, with just a few clicks, you can request to open and scan mail content, forward, shred, discard, store or pick up.  Scanned mail content is delivered as a high-quality PDF to your digital mailbox.  
  • Their digital mailbox service shows real-time shipping prices for each mail item, so you can pick the best option to meet your needs and budget.
  • You can also choose how your mail is handled; you can request to open and scan it, forward it, shred it, discard it, or store it for later pick up. Your mail is scanned in high quality, so it’s easily viewable on any screen.
  • Add multiple virtual mailbox addresses easily from within your virtual mailbox account.
  • You can choose from New York, North Carolina, Ohio, Oregon, Virginia, Washington, Texas, South Carolina, Nevada, New Jersey, Illinois, Georgia, Arizona, Utah, and more.

Check iPostal1 reviews

iPostal1 Pricing:

  • Green, $9.99/mo OR $99/yr
  • Blue, $14.99/mo OR $149/yr
  • Silver, $24.99/mo OR $249/yr
  • Gold, $39.99/mo OR $399/yr

*You can pay with a credit card or with PayPal.

Incfile

incfile

Incfile has been in business for over a decade and offers the lowest cost LLC, C-Corp, S-Corp, and Non-Profit Incorporation Services available starting at $0 plus state fees. Since launching in 2004, Incfile has helped more than 250,000 businesses get off the ground. Incfile staff is familiar with entity formation requirements in all 50 states and Washington D.C.

With virtual mailbox and virtual address services from Incfile, you will get a single, stable real street address that you can give to suppliers, banks, customers, government agencies, and others. You can enjoy the benefits of mail scanning and a virtual mailbox wherever you are.

*Any bank checks, credit, or debits cards will be mail forwarded (via USPS) to the contact address on file.

IncFile Pricing

IncFile offers three different packages:

  • Silver (starting at $49)
  • Gold (starting at $149)
  • Platinum (starting at $299)

*Services available starting at $0 plus state fees

Earth Class Mail

Earth Class Mail

Earth Class Mail offers online postal mailboxes and mail forwarding services. It’s suitable for businesses of all sizes looking for an alternative to the traditional post office box. They offer mail scanning service, mail forwarding service, and secure shredding features.

A great feature of Earth Class Mail is their CheckStream that can automate your check deposits to save your time and improve your workflow. After receiving the mail scanning, you can give them directions on how to deposit these checks.

Earth Class Mail owns locations in 19 US States such as California, Florida, Georgia, Illinois, Colorado, Kansas, Louisiana, Nevada, New Jersey, New York, New Mexico, North Carolina, North Dakota, Oregon, Pennsylvania, Texas, and more.

Earth Class Mail integrates check deposits with QuickBooks Online and easily record payments.

Unfortunately, Earth Class Mail virtual mail service is available only in the US and doesn’t have locations outside the United States.

Check Earth Class Mail reviews.

Pricing

  • Personal Mailbox $19/month.
  • Shared Mailbox $29/month
  • Premium Mailbox $79/month

All plans offer 30-days of physical mail storage and free mail shredding services.

Alliance Virtual Offices

Alliance Virtual Offices

Alliance Virtual Offices is a virtual business address and virtual mailbox service extremely affordable with a choice of 40+ different countries to choose your address (United States, Mexico, United Arab Emirates, Netherlands, and UK). In addition, they got 1200+ locations, many of them in the US (New York, Los Angeles, San Francisco, and many others) and other global locations.

Alliance provides recognized virtual business addresses, mail handling, mail forwarding, office space, meeting room space, live receptionist services, business phone numbers, and a virtual phone system.

A virtual business address through Alliance is used for other functions besides mail. For example, one of the enormous benefits of using an address at a recognized commercial building rather than a PO box is that you can use it on business license applications, credit agreements, entity formation, and other purposes.

The virtual mailing addresses start from $49 per month.

Virtual Post Mail

VirtualPostMail

Virtual Post Mail gives you a permanent street address that you can use as your online postal mailbox and have any package sent to this address regardless of its size or delivery service used.

Virtual Post Mail makes it easy for anyone to receive your goods and services delivered to you wherever you are in the world. That is especially useful for ex-pats living outside the U.S. who can’t get their products from U.S. retailers that don’t ship outside the country because they will get whatever they want live without worrying whether the retailer ships outside of the U.S. or not. In addition, they offer unlimited digital storage, free smart address tags, free registered agent service, free secure mail shredding, and free 60-day physical mail storage. 

VirtualPostMail Pricing:

  • Starter, $20 per month
  • Plus, $35 per month
  • Business, $60 per month
  • Premium, $90 per month

URL: https://www.virtualpostmail.com

USA2me

USA2me

USA2me is a virtual mailbox service that provides users with their physical shipping address that they can use to receive their mail and packages.

Their mailbox service is pretty simple to use. You start by signing up for their service, and USA2me will provide you with a physical address in the USA. You can then use this physical address to receive your mail, purchases, and packages.

USA2me will receive all of your packages and then mail them to your USA mailing address and register everything to your mailbox. They can ship your items anywhere around the world.

USA2me pricing

  • Basic (No monthly fee) 

You get an address in the USA and manage your mail online, but you don’t get free shipments. Instead, they will store your mail for free for 30 days.

There’s a $23 one-time setup fee.

  • Standard ($10/month) 

Everything in the basic plan plus the ability to discard junk mail for free will extend your storage-free period to 45 days.

There’s a $15 one-time setup fee.

  • Premium ($35/month) 

You get everything with the standard plan plus one free shipment per month. The storage-free period is also extended to 60 days.

There’s a $15 one-time setup fee.

  • Ultimate ($60/month) 

This plan gives you everything in the premium plan, but you will get the lowest shipping rates (lower than all the other plans).

The setup fee is still $15, and the storage-free period is now 90 days.

URL: https://www.usa2me.com/

US Global Mail

US Global Mail

US Global Mail is an established company in the U.S. used by thousands of travelers and businesses. Their great reputations showcase their ability to provide ex-pats and businesses with high-quality mail service that you can trust.

However, even though the service is one of the cheapest virtual mailbox companies you can find, not to mention they only offer one location in Houston, Texas, which is something worth considering when comparing virtual mailbox providers.

US Global Mail Pricing:

  • Basic: $9.95/mo billed annually. OR $14.99 billed monthly
  • Plus: $14.95/mo billed annually. OR $19.99 billed monthly

*All plans include check deposit and free mail package storage for a limited time.

*US Global Mail offers free letter storage and free package storage for a limited time. Mail forwarding rates are pretty affordable.

PO Box Zone

PO Box Zone

PO Box Zone is a great solution to go paperless. You will get a street address that you can use in your mailing. They will then receive all your mails, scan them, and upload them automatically to the cloud.

This digital mailbox service is suitable for frequent travelers who are not always in the US but would still like access to all their mail or small businesses who would like to go paperless, protect their home address’s privacy, and even conduct their business usual.

Mail forwarding service is available in Nevada and Wyoming. The service plan is based on mail frequency.

Pricing

  • Lowest Cost Plan ($99/year)
  • Moderate use mail forwarding plan ($150/year) 
  • High-use mail forwarding plan ($250/year) 

All plans include the following:

  • Letter Scanning up to 10 pages (for $1)
  • The ability to add six names to your box
  • unlimited letter processing
  • Scanning Letters
  • Access to mobile apps
  • Shipping with USPS, FedEx, and DHL

URL: https://www.poboxzone.com/

Physical Address

PhysicalAddress

Physical Address.com is a cloud-based virtual mailbox and virtual mailing address service provider. You can access your mail across your computer, mobile, and tablets devices. In addition, they provide iOS and Android apps.

PhysicalAddress pricing:

  • Plan 30: $7.98/mo
  • Plan 50: $10.98/mo
  • Plan 100: $16.98/mo
  • Plan 200: $26.98/mo

All plans include Free local pickup, Free registered agent, Free secure shredding, and a 30-Day money-back guarantee.

URL: https://physicaladdress.com/

Most Frequently Asked Questions (FAQs)

How Does a Virtual Mailbox Work?

Virtual mailboxes provide you with a professional mailing service. The mail arrives at the virtual mail service provider, scans the envelopes, and then uploads them to keep track of your correspondences. You can also choose to shred or recycle your mails.

Some virtual mailboxes offer a PO box address, while others provide a real physical street address which is often required for many banks and official government correspondence.

You can assign a virtual address if you are a citizen or a resident in the US. However, you can assign a virtual business address no matter what nationality you hold or are located. All you need is to register for a virtual address online and enjoy an innovative mail forwarding service experience.

In the US., every virtual mailbox provider has to follow strict USPS guidelines, and there are consequences when they fail to keep users’ information safe.

Yes. Virtual mailboxes are 100% legal and registered Commercial Mail Receiving Agencies (CMRA) with the USPS.

Are Virtual Mailboxes Safe?

Yes. Virtual mailboxes are safe because companies with secured facilities by repeatable companies offer them. In addition, these companies have security methods and policies to ensure the safety and privacy of your mail and packages.

How Much Does a Virtual Mailbox Cost?

Virtual mailbox service cost varies from one company to another. Most companies charge a subscription fee per month or annually. It starts from $6.99/month depending on the provider you choose, the physical address location, and extra services you would prefer. 

Do Banks Accept Virtual Mail Address?

Yes. Most banks and credit card companies allow virtual mail addresses to be used on the account as your personal address.

Can I Use Virtual Address for DUNS Number?

You need a home address and business address to get your DUNS number (Data Universal Numbering System). However, that may be difficult for some business owners who don’t have a permanent residence or a commercial location.

You can rent a virtual mailbox or a virtual office with a physical street address. You can use this address as your business mailing address and, at the same time, apply for a DUNS number with it.

Who Can Benefit from Virtual Mailbox?

Everyone can find one or more benefits from using this service; it’s not a product that would benefit just one party.

Entrepreneurs Expanding Their Business Presence

Virtual mailboxes are designed to professionally serve ambitious business owners, entrepreneurs, businesses that seek overseas presence, and home-based businesses. Moreover, virtual mailbox services are ideal for business people who travel around to meet customers and partners and for industries reducing office costs and space.

Virtual mailbox services value your time and save your effort. You can receive a distinguished real address in the US to use on your business card, website, and marketing materials. The virtual mailbox service provider receives your courier, scan it, forward it and store it for you. Besides, it keeps you connected with your customers and expands statewide.

Freelancers Who Don’t Want to Use a Home Address

For entrepreneurs or freelancers currently working out of a coworking space, having a virtual mailbox service is a way to get away from having mail delivered to their home address. That is helpful for those business owners that don’t get reliable mail service or package delivery at home.

Travelers

Do you travel a lot? One essence of our modern life is moving from one place to another. You may be born in one place but live or work in another. It is very redundant also that you move on holidays or for vacations. You can now keep informed of all your incoming letters, postal cards, and urgent and crucial mail through virtual address services, even when you are not around.

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