The global pandemic has shaken our world like a powerful earthquake, and it will never be the same. We have to deal with changes to how we live and work. Businesses are beginning to realize that the future of work is different. Technology has always offered us remote work tools, but the pandemic has forced us to work from home. It is a reality that many businesses embraced and employees loved.
Now, we know that there is more than one amazing project management tool for businesses to use. You can get full productivity and focus from your team through exceptional remote work tools. These tools will help your business thrive while you build a strong team culture and at the same time, your remote team members will be working from the comfort of their homes.
In this article, we will discuss some of the best remote work tools your team members will love.
What are Remote Working Tools?
These are the tools that help businesses achieve their goals while allowing their workers to work from anywhere in the world and set their own schedules. There are numerous tools that offer task management with cloud storage so you don’t have to store work documents locally to an office computer or run a sophisticated operating system.
There are tools that allow your employees to connect overseas through video calls, or enable the screen share option to consult with or seek feedback from their colleagues as if they were together. Workers can organize meetings so they can discuss their progress and improve their engagement as teammates. This way your employees can chat, hold video conferences, assign tasks, check progress, and stay organized.
There are a number of different tools that will definitely address your business needs and they fall under the following categories:
Video Conferencing Tools
These are the tools that help employees hold virtual meetings and collaborate frequently as if they were in the office together.
Meeting Scheduling, Calendar, and Time Management Software
These tools are designed to enable employees to manage their time in the most efficient way by tracking their time or enabling them to schedule meetings in an organized manner.
Remote Support Software
They offer remote support and control of devices for businesses that want to manage their devices online.
This is perfect for businesses that need to store their documents on the cloud and have access to them anywhere from any device without the need for local storage.
Productivity or Project Management Tools
Productivity or project management tools offer boards, to-do lists, and ways to stay organized and collaborate effectively with your team.
Best Remote Working Tools and Software
- Google Drive
- Microsoft Teams
- Time Doctor
- 10to8 Meeting Scheduling Software
- Google Calendar
Monday.com is the go-to remote work tool for Hulu, L’Oréal Paris, and BBC Studios. It is without question the number one remote team management software on any list. Monday.com offers easy-to-use templates to customize according to your business needs in addition to Zoom collaboration so you can hold virtual meetings with your team.
It is where you can plan and track your company’s goals and progress. Monday.com is that software you need for better team collaboration, communication, and amazing work results.
This software integrates with your favorite project management tool so you can get the most out of task management and automation of repetitive work. If you want a better way to see your work, they offer a “view tool” so you can view data as a map or a timeline. You can definitely increase productivity with Monday.com.
Trello is “the ultimate project management tool” that makes working remotely enjoyable and fun. Trello helps you manage projects and track progress. Through Trello, you can organize your projects into boards. And from each board, you can create cards and lists to manage tasks. It’s like having a more organized to-do list where your remote teams can track their tasks long-term.
Trello is a great tool because it integrates smoothly with apps you already use like Google Drive, Evernote, and Slack. Your remote teams will thank you for Trello as it helps with time management and improves their productivity.
Hive is an incredible collaboration tool for remote workers where you can view, organize, and manage projects. Your employees can enjoy live chat with their colleagues to discuss work with options to personalize how each one of them views projects (Gantt, Kanban, Table, or Calendar).
You can time track and view timesheets of remote employees. With Zoom, there are collaborative notes during virtual meetings and tracking of tasks to ensure your remote employees are on the same page. Hive also offers over 1000 integrations so you can have all your amazing tools in the same place. Hive is one of the best project management tools out there to increase productivity.
Zoom is a cloud phone, webinars, video chat, virtual events, and video conferencing tool in one place. Most tools for remote work are about file sharing and organizing your to-do lists for task management, but zoom realizes the importance of face to face communication and it is where you can use video call functionality to meet your team members, with the ability to use screen sharing and file sharing for an ideal work from home experience.
Zoom is one of the amazing remote work tools. Zoom offers a Zoom phone feature, which is a great addition to the video conferencing software. This feature replaces the traditional desk phone with a flexible phone cloud system with call transfer and call forwarding.
TeamViewer is remote access, support, and control tool. It helps businesses access computers or mobile devices and use them as if they were in the same room with options to connect to servers or Internet of Things (IoT) devices.
This happens through a secure remote access network. This way you can provide IT support to your team wherever they are. TeamViewer offers a number of amazing features like remote device control, iOS screen sharing, and flexible file-sharing options. It’s the ultimate remote working tool for businesses that want their operations to run smoothly without any glitches. It is the best remote desktop software.
With Google Drive, your distributed teams can have all their work files uploaded, viewed, and accessed remotely. Work from home can be tough and business owners may sometimes worry that their team members are not on the same page.
With a tool like Google Drive that offers cloud storage, remote workers can share files, collaborate, with specific access to each and every file so only the people you want to edit your google docs or other google files can edit them.
Google docs and sheets provide editing history to enable employees from different teams to work efficiently. This amazing collaboration tool comes with a mobile app. In short, it is a cloud storage platform with options to collaborate for an amazing remote working experience.
If you want a great remote team project management tool, Asana is your go-to tool for completing creative projects. It is the remote work software that will help you create tasks and organize projects.
Asana offers a dedicated space for remote workers to stay on top of their workload. Remote collaboration works best when your employees can create projects, view tasks, and you can get detailed reporting on the progress of your team. This way you can be better at managing projects.
Asana also integrates with other tools for remote work like Gmail, Google Drive, Microsoft Teams, and Salesforce. This way you can follow up on different projects with ease while using some of your favorite tools.
Nowadays, there is a pressing need to secure data especially with the growing trend in remote working and usage of remote cloud storage. No business wants their data to fall in the wrong hands. Okta is your go-to platform if you’re looking for software that ensures safe and secure remote work access while protecting your data.
A lot of businesses depend on Okta “to secure their digital interactions.” Okta offers a number of services to businesses to ensure smooth and safe work operations like advanced server access, user authentication, user management, and protection against account takeover.
If you prefer remote working, Microsoft Teams is one of the best tools as it offers a number of amazing solutions for businesses to organize work, establish effective team communication, while transforming the process of working remotely. This team collaboration software offers video conferencing solutions, online meetings, webinars, VOIP, video calls, online Teams Rooms, cloud storage, file sharing, and instant messaging all in the same place.
It is one of the right tools that businesses need for best remote project management to ensure teams working remotely meet and do their best work through different devices, including video conferencing apps for example so your team can receive video calls across various devices.
Shift is the ultimate remote work software. It can be extremely annoying to team members to have more than one tool or software to do their job. It can be distracting and confusing. You need to check emails but then you have a different email account and then you will need to check a different mobile app.
If you’re feeling overwhelmed due to the number of tools that you use to get work done, Shift is for you. In short, Shift is a great tool that “brings all of your work together.” Shift offers a centralized workstation where you can have access to all your mail accounts and all your apps from one place.
Software development is a hard, nasty process that takes a lot of effort from your team to complete smoothly. It’s even harder when members of your team are working remotely. Jira is the project management software you need for developing software tools.
You can manage and plan your projects from anywhere through Jira mobile app while also integrating your favorite tools. Agile teams need Jira as one of the best tools for remote workers. With Jira, you can see the full picture through Scrum Boards, Kanban Boards, or Roadmaps.
Podio offers a number of great features for remote workers such as unlimited storage, automated workflows, personal dashboards, meeting scheduling, data visualization, and more importantly connected CRM. This way you can plan work and check progress while giving your employees the flexibility to customize their dashboards and work on their own time.
If problems ever arise, Podio offers remote support agents who guide you and answer your questions. With Podio, you can also integrate your favorite software like GoToMeeting, ShareFile, and Microsoft Exchange. Podio also has several apps for iOS and Android which makes it a great remote work tool.
Time is the most valuable asset for businesses. Time Doctor is a time tracking software and a remote working tool. This tool for remote work helps your team make the most of their time by offering “time use alerts” to help them stay away from websites or platforms that waste their time. It also gives employee controls feature to help them separate work and personal life.
It is a great tool to help employers recognize employee engagement, encourage outstanding performance, and provide coaching when needed. It also provides detailed reports, payroll, and other business data to help employers make informed decisions.
Basecamp is another remote work tool that caters to the needs of businesses and employees at the same time. Basecamp creates a smooth and organized work experience because it offers most of the needed tools for remote work in one place like message boards, to-do lists, group chats, and schedules.
Employees can see their assigned tasks so they know what they need to work on even if their tasks are scattered across different projects. And why should you trust Basecamp? As a company, they are quite experts on the matter. They’ve written a book called Remote: Office Not Required.
Canva is one of the best tools for remote work when it comes to creating lovely designs. For teams of designers who want to take their design work experience to the next level, Canva is a fantastic tool where you get to use huge amounts of stock photos and collaborate with your team to create Logos, Social Media graphics, Business documents, flyers, infographics, video editor tool, and many more.
Canva offers approval workflow, so when your teams design on Canva, you can view and give approval through the platform without needing other software tools. Canva also offers brand controls to ensure you have brand consistency and your teams and clients can use only your fonts, colors, etc. You can download Canva for Mac, Windows, iOS, and Android.
10to8 Meeting Scheduling Software
Most tools for remote work don’t solve the problem of time that arises because your teams are all over the globe with different time zones, so holding team meetings can be a nightmare. You’re trying to accommodate everyone’s time zone and address the time difference, and still some members are confused.
10to8 Meeting Scheduling Software is one of the software tools that take care of time zone management. It allows you to convert and check the time zone of each and every remote team member.
Plus, you can integrate and sync team meetings from other records. This way you know the correct time zone for your remote teams and when they are free for a meeting, so you avoid double booking. This amazing tool integrates with Zoom, a popular video conferencing tool so you can enjoy video calls to your heart’s content without worrying about multiple time zones.
Remote workers need to be organized to be on top of their workload. There is no way around it. They need a calendar to organize their scheduled meetings, where they can create events and invitations, enable “recurring” for repeated events, and add the most important items that they need to check off their to-do lists.
If you don’t need sophisticated tools to stay organized, Google Calendar is the time management tool that you need. It is simple, efficient, and helps you to stay organized. You can check daily or add reminders so no one forgets their most important tasks.
Managers face a challenge. They want to check on their remote teams, their progress, assign tasks, or remind them of important items. It’s easier to do that face-to-face, but now as a manager, you don’t get to meet your team every day. And you don’t want to seem like a micromanager who keeps calling to ask about tasks.
ProofHub is where you can assign tasks, due dates, check on the progress of your team without asking them. This way you know what they are working on without distracting or annoying them.
ProofHub also has online proofing to speed up design and documents review. It’s an amazing tool so you can approve the content of your employees fast.
ProofHub also offers chat software for employees and managers to communicate and collaborate without using different apps. This way you can have secure communication between your distributed teams and get group tasks done without any hassle. It’s one of the best remote work tools.
You don’t have to be in the office to have real conversations with your colleagues. Slack helps remote members collaborate and share their best ideas. Working from home shouldn’t stop you from discussing what is best for the business. With Slack, workers can easily do that as it this software offers a great chat real-time feature.
Slack is available on Android and iOS devices so your team can check it from any device and can come up with great ideas together from anywhere in the world.
Kickidler is an employee monitoring software that helps you track your employees’ work when they are not in the office without frequently asking about their progress. This way you can encourage them or coach them whenever needed.
This advanced software is better than following up in the office as it offers time tracking with analysis of the time needed to complete each and every task based on data. It also offers insights on productivity along with employee productivity analysis and dynamics. This software tracks computers in real-time offering you insights into the time your employees spend working.
Kickidler introduced a new feature in 2020. It’s called Autokik. It offers productivity and progress statistics for employees in addition to the software monitoring of how employees use the time to notify employers of how productive or unproductive workers are. It offers insight for employees to stay away from websites that waste their time and notifies employers when coaching is needed.
LiveAgent is the “simple customer support software” with 180 special customer help desk features like a “built-in call center.” It’s also the no. 1 live chat software of 2020.
It is a great addition to your customer support team as it distributes incoming messages and calls so that you don’t keep your customers waiting and you can answer more tickets. You can integrate LiveAgent with Shopify, Mailchimp, etc and you can also connect with your customers from different channels through LiveAgent.
Advantages of Remote Working
Let’s see the advantages for employers and employees alike.
Advantage for Employees
Employees can enjoy flexibility, save money spend on commuting and save time as well. They can spend more time with their families and have a better work-life balance. They can live anywhere, work anywhere, organize their work around the day, and not have to work during fixed hours.
They can wake up at 4:00 AM to work or work at 9:00 PM. The flexible schedule will lead employees to do a better job seeing that they are judged by their productivity with less importance to when and where they get their work done.
Advantages for Employers
As for employers, they will get happier employees who will be more productive because they are working in ways that promote better work and life balance. Also, employers don’t have to worry about rental fees, utility bills, or any expenses from having an office.
And most importantly, you can hire employees from anywhere in the world without limiting yourself to a business’s physical location. This way the world is your oyster and your business can achieve so much more with cost-effective solutions while hiring amazing people you never imagined you would meet.
Our modern world is different and as a business owner you have to adapt to change and give your employees the remote team tools they need to work on their own hours and in the process, you can achieve your business goals and provide an amazing work-life balance to employees.
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