Best Project Management Tools for freelancers

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Project management tools for freelancers

So, you are finally making it as a freelancer and have suddenly discovered that you need something to help you with project and task management. You are starting to have a couple of projects on your plate with different notes and deadlines, and you need to sort things out if you are going to make it.

Don’t panic. We’ve got you what you need good project management software to handle all your project and task commitments. Luckily for you, there are plenty of project management tools for freelancers that will be very useful and will not cost you much.

In fact, most of the project management tools are free for freelancers, and they still offer all the features that help you stay on top of all your freelance projects and meet all your deadlines. So, let’s get right to it.

Best Project Management Tools for freelancers

  • Wrike
  • Teamwork
  • Trello
  • Asana
  • Thrive
  • Podio
  • Bonsai
  • FreshBooks
  • Taskboard
  • Red Booth


Wrike might seem like it’s very similar to Asana and Trello, but some things help it stand out from other project and task management apps. You can still set up tasks, deadlines, and folders like you can work with the other solutions, but Wrike also has time tracking capabilities.

Not only that, but Wrike can actually automatically track the time you spend on each task, which is tremendously useful for freelancers who are paid by the hour as it allows them to know exactly how long a project takes for them to be completed.

This way, they can easily and accurately know the time spent on each task and do their billing calculations in seconds.

Wrike has a timeline feature that uses drag and drop, and it has this neat feature that allows you to share your scheduled timeline with a client, and the client can view it. It’s super easy, too, as the client doesn’t even need a Wrike account to view the snapshot.

Wrike is a great collaboration app. It makes it super easy to share important information with other team members. It offers integrations with some third-party apps and services such as Google, Microsoft, GitHub, Jira, and more.

Wrike is free for freelancers and small teams with 5 team members or less. Wrike is great for use across different platforms, and it’s one of the best project management software for Mac users.


As you can guess by its name, teamwork is a project management tool focused on making team collaboration more streamlined to the point where it becomes effortless.

Teamwork offers excellent project management features that include time tracking, billing, estimates, milestones, notifications, task board, and more.

It is suitable for businesses of all sizes, whether large or small, and can bring all your workspaces and teams in one place for easier management.

The ability to track time and log billable and non-billable hours handy and users can track and log time on each task individually. Setting task status and adding labels, reminders, and tags is easy, and the ability to import tasks right from excel is super convenient.

Users can also create multiple tasks and link them to milestones and/or the Teamwork Calendar. The Task Board allows users to exchange ideas in chat or comments, and managers can control who gets the notifications.

What makes Teamwork great for Startups is that it’s free for up to five users and the Email integration with Gmail. Teamwork also integrates with Basecamp, Trello, Slack, YouTube, and more.


TeamWork offers a lot of features, but this does affect its usability at times. IT also has a bit of a learning curve and is not as easy to use as possible.

You also can’t import tasks with TeamWork, and you always have to enter them manually.

Teamwork Pricing:

  • Free – Costs nothing – offers up to 5 users, 100MB of file space, and 2 active projects.
  • Pro – Costs $10/user/month (billed annually)– offers up to 50 users, 100GB file space, and 300 active projects. Adds Integrations with Slack, Google Drive, Onedrive, and more.
  • Premium – Costs $18/user/month (billed annually)– Offers up to 100 users, 250 GB file space, and 600 projects. Adds custom domains, project portfolio, extra integrations, and more features.
  • Enterprise – Custom quotes – Offer more security, unlimited projects, a dedicated customer success manager for onboarding and training, and better branding control.


Out of the many project management tools for freelancers, Trello is probably the easiest and most intuitive to use. The simple interface and the incredibly intuitive drag-and-drop functionality of Trello make it the easiest to use.

Trello uses a system of boards, cards, and lists. You can create boards for each project you have, and each board creates lists to represent the stage the task is currently in. You can create the tasks as cards, and in those cards, you can add attachments, descriptions, due dates, and comments.

As you work on the task, you can move the card from one list to another. For example, you can add a task like “Create a Blog Post” and add it to “To-Do,” then move it to “Doing” as you start working on it, move the card to “Done” when you finish working on it, and finally move it to “Paid” once you are paid for the task.

Trello is free forever for freelancers and combines that with a beautiful interface and the intuitive UI. You will get why it’s one of the most popular project and task management solutions among freelancers worldwide.


Asana is a project management software with a clean and simple layout that makes it a pleasure to use. Mastering the solution is an easy feat which is one of the reasons behind its huge popularity. Asana allows you to break projects into sub-tasks with individual deadlines for each of them.

Asana breaks down individual projects, making it easy for freelancers to monitor their progress and give their attention to the project that needs it the most.

Asana is a great choice if you’re running a freelance business as it allows teams to schedule, assign, and comment on any project or task easily, which makes collaboration a breeze.

The solution’s mobile apps make it easy for users to access their tasks quickly from any device they have, and the solution offers reminder emails to keep you on track if you get distracted.

Updates are synchronized in real-time, so you always see the latest version, and clients or freelancers can organize tasks. The Solution is free for teams with 15 members or less, so it’s perfect for freelancers and startups.


Formerly known as Solo, Thrive is an excellent project management software. The solution is a great choice for freelancers for a good reason; it was designed for them.

Thrive allows freelancers to create a client list, projects and set deadlines. In the client list, you can analyze your returning clients and how many of them there are.

You can also see what sectors those returning clients belong to and how profitable it is for you to be working with them to determine who are your most valuable clients. Of course, it also keeps all the basic information of your client, like emails and phone numbers, for easy access.

This makes Thrive more than just another project management solution as it combines project and task management with customer relationship management. Fortunately, it’s easier than most stand-alone CRM’s out there. The solution is easy to use and user-friendly in general, and you shouldn’t have problems making the most out of it in no time.

A handy feature of Thrive is that it allows freelancers to create invoices, and then it can track these invoices and know which clients have paid, which are overdue, and which clients you haven’t billed yet.


Podio is a project management solution that freelancers and large corporations alike use. The solution offers many useful features for freelancers and businesses of all sizes, such as the ability to replicate similar projects for recurring clients, which can be a huge time saver for some.

Podio is also liked for its customization and personalization options; users have complete control of the design of each project outline as they can add text boxes, links, numbers, categories, and even maps if they wish to.

This makes Podio a great choice for users who often have detailed and complex tasks as it can help you make sense of it all and stay on track. The customization options in Podio trumps the offerings from most project management tools.

Podio’s basic version is free for freelancers and small teams with 5 members or less. If you were to upgrade to the full version, you would get more advanced features such as contact syncing, file sharing, integrated apps customization, and contract signing.


Bonsai is a project management app that developers and designers favor for its clean design and excellent features. The solution features one of the cleanest dashboards you can find in project management solutions.

In this dashboard, freelancers can see their projects, proposals, invoices, expenses, and more – all neatly organized and laid out so they can get as much information in as little time as possible. Bonsai also comes with time tracking and expenses tracking to make your life easier.

The tracked and recorded expenses can be easily accounted for by importing them directly into your client invoices to save you time and effort. Bonsai also offers contract templates that should cut the time needed to get things sorted out with every new client you take on.

Bonsai is free for freelancers but is limited to 3 projects per year. However, the unlimited plan has a 30-day free trial that allows you to try out the features before committing.


This might come as a surprise for you, but FreshBooks is actually pretty good for project management. We’ve discussed FreshBooks before as one of the best accounting software for small businesses, but it also works as a project management solution.

FreshBooks allows users to stay on top of their projects and keep track of everything. It allows them to keep everything going according to plan and even gets paid in time. The solutions can handle all the project details to allow freelancers to produce better work in less time.

FreshBooks’s time tracking feature comes pretty handily here and allows you to become more efficient and know where you spend your time. Creating invoices is another strength of FreshBooks that freelancers love, as it enables you to create invoices in a few clicks.


Taskboard is a completely free and open-source project management solution. Unlike all the other solutions, this is not a cloud-based application. Instead, you can download it for free and start using it.

Taskboard offers several great features: the automatic update feature that can automatically update certain items when specific criteria are met – criteria that you’ve already set.

For example, you can ask the solution to clear the deadline once you mark it before its deadline is due. The automation feature means you can save a lot of time and effort instead of fiddle with the options and details to keep everything updated and the board clean.

Taskboard has what is known as Markdown compatibility, which means that it has a plain text style that can convert into HTML in technical terms. In simple words, this means even though you are using the solution on-premise, you can seamlessly transition your notes, reminders, and comments from documents to the software to a website. It also works the other way around.


Redbooth is ideal for procrastinators and freelancers who are juggling a lot of deadlines and tend to forget or get overwhelmed. The solution offers email and desktop notifications to keep you on track. The solution has the goal of making sure you never forget a deadline and be able to finish all your tasks and projects in time.

The reporting feature is also great as it gives you insights about your work. It will record all your activity for a period of time and you can see it to get a better understanding of your workflow and what you need to work on.

Redbooth is free for one user, which makes it great for freelancers, but the premium version offers cloud storage which makes it worth the cost for some freelancers who deal with large files like video editors.

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If you have any questions or comments, we would love to hear them! Feel free to leave your thoughts in a comment below and we will get back to you as soon as possible.

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