As a startup or a small business, the costs of having a physical office can be too much. You have to rent a place, buy furniture, pay bills, pay for electronics, hire a receptionist, and sometimes, get kitchen supplies!
But small business is much better off saving all this cash for something more valuable, like hiring better-qualified employees. So, how can you save money?
The answer is by using a Virtual Office.
What is Virtual Office Management?
A Virtual Office is, you can say, the modern solution to the startup office problem. It is a collaborative work environment that provides you with a professional address and complete access to all the benefits of a physical office without actually having a physical office.
This virtual environment means you get the professional image you desire without the expenses of one. They allow employees to work from wherever they are whenever they want; this cuts down on commute time (or eliminate it altogether), increases productivity, cuts down on costs such as technology costs and overhead costs, and produces a lower turnover rate.
A Virtual office comes with benefits for everyone involved, and it just makes life easier. Sure, having a physical office looks appealing, but the benefits that come with a virtual office makes it an excellent choice for small businesses and startups that are still struggling to find their place in today’s super-competitive market.
13 Most Essential Virtual Office Benefits for Your Business:
1- A corporate mailing address
One of the main benefits of a physical office is having a mailing address, but you can still have that with a virtual office.
You will still have a physical business address for your correspondence, and most virtual office companies also offer mail collection and forwarding.
2- Add Legitimacy
One of the main benefits of virtual offices is that they add legitimacy to your business.
While it’s true that home-based businesses are becoming more and more acceptable, and virtual businesses are a thing now, but there are still some old-fashioned individuals who trust a business with a traditional office more.
Having the physical address that comes with the virtual office adds a layer of legitimacy since your clients will be privy to a professional location and not one of home.
3- A Robust phone services
Having a physical office comes with the benefits of having a phone number, fax services, and a professional receptionist that answers the phone, but again, you don’t have to sacrifice any of that with a virtual office.
You can still have a local business phone number, fax, voicemail, and even a professional receptionist to do all the call answering and handling you need to be done – just like a physical office.
4- Get the services you need instantly
When you get a traditional office, it’s a never-ending struggle of how to manage the space best. As your business expands, you must do your best to find rooms for new employees, meeting rooms, a receptionist, and maybe even new teams altogether.
This doesn’t happen with a virtual office, since you can always get what you want in with a click of a button, like PA services, phone call management, meeting rooms, and more.
5- Customized Voice Mail Boxes
Not only can you get voice mail, but you can get various customized voicemail boxes with individual pre-recorded introductions. This can help the company keep on improving its interactions with their consumers even during off-hours.
6- Save tons of Money
As mentioned in the introduction, having a physical office is not cheap. You have to lease or buy a commercial space or pay rent for one, pay for utilities, equipment, furniture, and technology. You also have to pay for insurance and live with the threat of natural disasters and break-ins.
Having a virtual office cuts those costs to a minimum. Isn’t this one of the best ways to save some cash? Can’t this cash be better spent on something else? I thought so, too!
7- Better Work-Life Balance for employees
Virtual office services offer significant benefits for business owners and managers, but it provides even more to employees.
No longer working hours in the office environment means much less stress for your employees. Also, since your employees will be able to more quickly transition from their work to their social and family life, they will have more time to spend with their friends.
8- Save Time
Working from home comes with some benefits for both the employer and the employee!
Working from home means not having to spend hours every day on the train or busy roads. It also means not having to pay for commuting. Many employees are now looking to work from home, and many of those will be happy to take a lower salary or get paid by the hour in exchange for the convenience of working from the comfort of their homes. It’s a win-win situation if you think about it.
9- Unmatched Flexibility
Speaking of perks and benefits, what about the unparalleled flexibility that a virtual office offers?
Employees will be able to get their work done when it’s best suitable for both of you. They can be available during crucial times, work a certain number of hours, or choose when they can work.
Closed offices and fixed hours are not for everyone. A Virtual office makes it possible to work from anywhere at any time, and this means they can work while waiting for the kids to go back from school, they can work while traveling, they can work from a co-workspace, or they can work from a café.
Being able to choose where and when to work makes life just so much easier.
10- More Productivity
Since your employees no longer have to work while tired because they didn’t sleep enough or because they suffered terrible traffic on the way to work. They can accomplish when they’re ready to work, which means you will see a higher level of productivity as well as a leap in the quality of the work produced.
Virtual office space can also increase productivity by saving time on things like commute and unnecessary chatter.
11- Get More Employees at Any Time
Your business is growing, and you need to hire more employees? You are trapped between two choices: Everyone gets cramped in the office, or you move to new office space, and this means a considerable cost.
This scenario doesn’t happen with a virtual office as they allow a higher number of employees to work. You are not limited to an office space or location. You can add employees to your company whenever you need without having to go through hoops.
12- Don’t forget about the environment
Let’s face it. Physical workspaces are not very kind to the environment. You commute to work, using car, bus, train, or taxi, and this means you are just adding to the carbon footprint (if you’re commuting via bike, then good for you! It sure is more excellent to bike to places other than work, though)
You are using paper, and we know for sure you are ordering fast food at least a couple of times a month at work because you couldn’t find time to prepare a healthy meal or even forgot to take it to work.
Virtual offices are much kinder to the environment, and this could be a high selling point that can appeal to investors and customers alike.
Saving money while benefiting the environment has never been easier!
13- Get the talent you need
You need someone with a particular set of skills, skills that can make him a dream for a business like yours (yes, I’m paraphrasing the famous quote from TAKEN), but this person lives a city apart? You will have to pay for accommodation or offer some very seductive benefits to convince him to move to your town. That is if you are using physical office space.
On the other hand, if you’re using virtual office space, it doesn’t matter where the talent you need lives. Does he/she live an hour away? Does he live in another city? Another country? On the other side of the world? It doesn’t matter, and you can still hire him.
This is also great for employees who need to work with individual companies but can’t afford to move to a new city or a new country, if this business uses a virtual office space, they can still work from home.
I hope these ten benefits have helped in explaining why a virtual office is such an excellent option for small businesses and startups.
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