ADP Vs Paychex Vs Paylocity – Payroll Software Comparison

Long gone are the days when payroll is a complex, confusing, and time-consuming process. Instead, a Payroll solution is software used to streamline and automate the payroll process and make it simpler than ever before.

So, what does payroll software do? It manages, organizes, and automates employee payments. It tracks all payments and maintains all payment records.

Payroll software will also allow management to monitor time and attendance, tax information, and pay structure.

Any growing business currently should have a payroll that fits its needs so that it can grow. Payroll software will handle payroll in-house, saving you the money of contracting a third party to process payroll for your business. This also means that your employees’ confidential data is more secure than ever.

It’s also faster and more accurate than humans, and it keeps all the records neatly, so you never have to drown in a sea of papers to find this small piece of information you never thought you would need and is buried under a pile of files.

Simply put, payroll software makes the payroll process simpler, faster, and more accurate than ever.

So, today, we take a look at three of the most popular payroll software out there to see if one of them fits your needs.


ADP Workforce Now is an online HR application for midsized businesses that gather and automate the company’s HR Processes into one dashboard.

The app allows you to manage all your employees’ benefits from one place and quickly generate insightful reports.

ADP also offers core HR Capabilities such as attendance, late management, payroll, and benefits management. All benefits administration features comply with annual reporting requirements for IRS forms 1094 and 1095.

Users also get status and confirmation reports with detailed info on premiums, deductions, covered dependents, coverage levels, enrollments, and beneficiaries.


Paychex is a software Suite offering HR, Payroll, and benefits management systems for businesses of all sizes. The app is designed to make managing tasks more efficient for companies. It encompasses payroll, taxes, insurance, employee benefits, 401 (K) retirement services, HR, accounting and finance, and PEO (Professional Employer Organization).

The System automation application tracking and expense management make the recruiting and expenses process much more efficient, and its cloud-based accounting makes challenging accounting tasks a breathe.

For larger businesses, Paychex offers the flexibility to scale its operations. Cloud-based solutions for enterprises combined with services allow them to manage their benefits, payroll, and HR more efficiently than ever before.


Paylocity is a hybrid, cloud-based payroll and Human Resources Service created specifically for the lower end of the SMB market.

Paylocity’s features are the service’s strength. Those features include advanced reporting tools and smooth integration with the leading retirement plan, general ledger, and time and attendance applications.

Web Pay is Paylocity’s payroll solution, and it offers an online payroll software that is more than capable thanks to its custom reports, compliance, and other proactive features.

You can access their platform 24/7, offering features such as the paycheck calculator and third-party direct deposit.

Another advantage for Paylocity is that it comes with QuickPay built-in. Quickpay processes payroll in batches speedily and accurately.

Paylocity also provides HR applications, including personnel tracking, learning management, scheduling, and more.

ADP Benefits:

  • Payroll and HR Management

ADP coordinates your business workforce management in a single dashboard. The application is transparent and allows you to manage benefits, commissions, bonuses, employee health statistics, time and attendance, and talent management.

  • Analytics and Online Storage

The app allows you to create customized spreadsheets, graphs, charts, and reports. It also displays analytics in real-time. In addition, the app offers to host along with your package, featuring server audits and regular security backups.

  • Mobility

You can access ADP on all mobile devices running on Android and iOS. Their mobile apps are fully synced with the web-based dashboard, giving you all the statistics and letting you view the reports anywhere you are. This way, you can work anywhere, anytime.

  • Support and Resources

The Software package comes with video tutorials, a demo, and online support so you can always find help when needed.

  • Data-driven

The app will give you the analytics to help you make better, smarter decisions. It also allows you to compare your company’s performance against benchmark data.

  • made easier

Payroll and tax filling have never been more manageable. With ADP, your administrative duties, as well as your errors, will be reduced to a minimum.

  • Streamlining

Automation and Streamlining features will genuinely make your life easier when using ADP.

Paychex Benefits:

  • Latest and Greatest

Paychex solutions always try to offer the latest and most remarkable technologies and services to stay ahead of the competition.

  • Flexibility

Paychex’s system is flexible, allowing organizations to manage their tasks and how they are used to them.

  • Access from anywhere

The payroll management system You can access Paychex Flex anywhere as long as you have a device connected to the internet, thanks to its cloud storage.

  • Peace of Mind

Paychex’s payroll tax administration services will cover the federal, state laws, and local regulations, so you don’t have to. As a result, the system will help your business be more productive while staying compliant.

  • Fundamental and Strategic Knowledge

Paychex WORX offers its clients the fundamental and strategic knowledge that allows them to take timely action in the HR landscape. This is thanks to their webinars, videos, articles, and more.

  • Employee benefit services

Paychex offers a range of employee benefits services, including retirement and 401 (K), insurance, and more.

  • Accounting and Finance Solutions

Paychex also offers accounting and finance solutions, including payment processing services, online benefits management, expense management, and much more.

Paylocity Benefits:

  • Simplicity and Streamlining

Paylocity was explicitly designed to simplify and streamline the HR Processes of your businesses.

  • Mobile-responsive and customizable

Paylocity’s onboarding solution is mobile-responsive and customizable

  • Intuitive and Integrated tools

Paylocity’s intuitive and integrated tools were designed with one goal in mind: Making benefit enrollment smoother and faster. A Goal that they were able to achieve.

  • Do more than the basics.

With Web Pay – Paylocity’s banner payroll solution – you can do more than just the standard payroll functions. Web Pay includes custom reports, pre-process register, compliance, and many more.

  • New hire template

Web Pay also offers an all-new hire template that allows you to put hundreds of fields into a single screen to make collecting earnings, deductions, demographics, and direct deposit information a breath.

  • More features

Web pay has a bundle of other valuable features, the most notable of which is the drag and drops technology so you can tailor your payroll and HR processes. In addition, it allows you to customize various templates according to your unique needs.

Other features include custom frameworks, data integration, custom checklists, and more.

  • Communicate

Paylocity offers a communication feature so employees and management can communicate relevant information via notes. Management can also share insights and analytics to help employees with their decision-making.

ADP Features

  • Manager and employee self-service
  • API Library
  • Benefits Administration
  • Human Resource Management
  • Online Support
  • Payroll
  • Talent Management
  • Time and Attendance
  • Mobile-Friendly
  • Cloud-based storage
  • Employee wellness
  • Global Human Capital Management
  • ACA Administration
  • Web-based dashboard
  • HR Outsourcing service
  • Create User Permissions
  • Demo version

Paychex Features:

  • Payroll
  • Taxation
  • HR services
  • Online Payroll Management
  • Reporting
  • Time and Attendance
  • Background Checks
  • Applicant Tracking
  • Employee Screening
  • Online Hiring
  • Employee Benefit and Insurance Services
  • COBRA Administration
  • SUI and Safety Programs
  • Group Health Insurance
  • Expense Management
  • Retirement Plan Management

Paylocity Features

  • Payroll Management
  • Labor Management
  • Employee Management
  • Payroll Integrations
  • Pre-registration
  • Financial Analysis
  • Interactive reporting
  • Employee Self-service
  • Employee Portal
  • Activity Dashboard
  • Document Templates

Devices Supported

  • ADP is web-based, so it works on any device connected to the internet, whether it runs on Windows, Mac OS, Linux, Android, or iOS.The mobility point here goes to ADP, thanks to its native mobile apps on Android and iOS.
  • Paychex is web-based and can work on Windows, Linux, and OS.
  • Paylocity is also web-based and runs on Windows OS.
  • Pricing

The pricing model is Quote-based for the three services, so you can’t get a price without asking them for a quote.

Here’s our advice: Ask the three services for a quote based on the number of employees you have and the features and additional features you need. Make sure to factor in any other fees and get a total price, and then you can compare the three for yourself.

This is done because every business is different, and every package is customized to your needs.

Customer Support


ADP offers support via e-mail or phone. It also provides training.


Paychex offers support via Phone No. It also provides live support, training, and tickets.


Paylocity offers every kind of support there is: Support via E-mail or phone. Live support is also there, and they provide training and tickets.

Final Words:

Comparing the three services may seem challenging, but this is the only real way to get what is best suited for your needs.

Every company has its characteristics, and your needs differ from the requirements of other businesses.

It is always a good idea to read the reviews of any software you are thinking about trying. We’re not saying take the time to read every positive and negative review. Instead, we’re trying to learn why each company has its dedicated customers. Why have they stuck up with the service? What is there to like and dislike about each service? What can the software do well, and what kind of hiccups can run into while using the software?

You can only know that kind of thing through honest user reviews, which, thanks to the internet, can be found with a few clicks.

So, take your time, compare them according to the unique needs of your business and see which will work best for your company. Also, always look if there’s a free trial available or a demo.

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